Keep Your Template Library Clean with Automatic Cleanup
Your template library has 50 templates. 30 are outdated. New team members pick the wrong version. You spend time saying 'no, use the other testimonial template, not that one.' Monthly automated cleanup deletes old templates so your library only has current, usable templates.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Delete Template
Tool to delete a specific Shotstack template by its ID. Use when you need to remove a template permanently.
Why this helps
Template library gets cluttered with old versions. Team doesn't know which to use. You waste time redirecting people to current templates. Outdated templates live in storage forever, wasting space and creating decision fatigue.
- Clean template library reduces decision fatigue - team uses current templates, not outdated ones
- Automatic monthly cleanup means you don't have to remember to delete old templates
- Reduces storage bloat from deprecated templates
- Makes template naming and organization matter because old versions get deleted automatically
Setup
Build it in a few focused steps.
- 1Connect Productlane and Shotstack to Notis
- 2Create an automation: 'On the 1st of every month, identify all Shotstack templates older than 90 days with zero renders in the past 60 days and delete them to keep the library current'
- 3Select cron trigger for the 1st of each month
- 4Choose your notification channel - you'll get a summary of what was deleted
- 5Test manually once, then it runs automatically every month
Questions about this workflow
What if I accidentally delete a template I need?
The deletion only targets templates unused for 60 days. If you're still using it, the deletion won't happen. Your actively used templates stay forever.
Can I adjust the age threshold?
Absolutely. Tell Notis 'delete templates older than 120 days' or any other threshold that matches your workflow. The automation adapts.
Will this affect renders already made from deleted templates?
No. Old renders stay. The template is just removed from the library so new renders can't be created from it.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Productlane to Shotstack. A trigger fires from one place; an action lands in another.
Productlane triggers
Shotstack actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Template
Tool to create a new template for video editing. Use when you want to save a reusable timeline configuration as a template. Template changes do not retroactively affect past renders.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Template (v2)
Tool to save an Edit as a re-usable template. Templates can be retrieved and modified before rendering. Use when you want to create a template with merge fields for dynamic content.
Delete Ingested Media
Tool to delete an ingested media asset. Use when you've confirmed the ingest ID and need to remove the file from Shotstack storage.
Delete Template
Tool to delete a specific Shotstack template by its ID. Use when you need to remove a template permanently.
Delete Shotstack Workflow
Tool to delete a specific Shotstack workflow. Use when you need to permanently remove a workflow after confirming its ID.
Fetch Source
Tool to fetch a remote media file and store it as a source asset. Operation is asynchronous — poll SHOTSTACK_GET_INGEST_STATUS or SHOTSTACK_INSPECT_MEDIA until the asset is ready before passing it to SHOTSTACK_RENDER_VIDEO or other downstream tools. Use when you need to ingest a file before rendering.
Get Asset
Tool to fetch details of a hosted asset by its unique identifier. Use when you need to retrieve information about videos, images, audio files, thumbnails, or poster images hosted on Shotstack's CDN.
Get Assets by Render ID
Tool to retrieve hosted assets by render ID. Use when you need to fetch one or more files (video, thumbnail, poster image) generated by a specific render job.
Connect any two apps with Notis in the middle.
Productlane and Shotstack, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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