Quarterly Audits That Keep Spaces Optimized
Every quarter, Notis generates a comprehensive audit of all spaces. Review usage, identify optimization opportunities, and plan cleanup.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
List spaces
Lists all spaces that the authenticated user has access to in contentful. this is a fundamental operation needed before performing any other content management actions since most operations require a space id.
Why this helps
Without regular audits, spaces accumulate clutter, inconsistencies, and inefficiencies that compound over time.
- Identify optimization opportunities quarterly
- Track space utilization trends
- Plan cleanup and consolidation
- Maintain efficient workspace
Setup
Build it in a few focused steps.
- 1Connect Contentful to Notis (one-time integration).
- 2Create a quarterly automation: 'At the start of each quarter (January, April, July, October), list all my Contentful spaces with detailed information'.
- 3Ask Notis to include usage stats, team assignments, and any noted issues in the audit report.
- 4Choose where the comprehensive audit is sent (email, shared document, Slack, etc.).
- 5Review quarterly and use findings to plan cleanup, consolidation, or restructuring.
Questions about this workflow
What should I do with the quarterly audit results?
Review for optimization opportunities: consolidate related spaces, archive old projects, update team assignments, and plan improvements for the quarter ahead.
How detailed should the audit be?
Include space names, IDs, team owners, recent activity, capacity usage, and any noted issues - enough to make optimization decisions.
Should I set a reminder to act on the audit?
Yes. The automation delivers the audit; create a separate task to review and act on findings within the first week of each quarter.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Postiz to Contentful. A trigger fires from one place; an action lands in another.
Postiz triggers
Contentful actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get space
Retrieves details of a specific space by its id. this action is used to get information about a single space in contentful.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
List spaces
Lists all spaces that the authenticated user has access to in contentful. this is a fundamental operation needed before performing any other content management actions since most operations require a space id.
Update space
Updates the name of a specific space. notes: - the version number is required to ensure you're updating the latest version of the space. - you can get the current version from the sys.version field when fetching space details. - only the name of the space can be updated.
Connect any two apps with Notis in the middle.
Postiz and Contentful, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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