Completed Projects That Archive Themselves
Project done? Your Contentful space is automatically moved to archive. No more manual cleanup, no more old projects cluttering your list.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
List spaces
Lists all spaces that the authenticated user has access to in contentful. this is a fundamental operation needed before performing any other content management actions since most operations require a space id.
Why this helps
Completed projects leave behind active Contentful spaces that clutter the interface and create confusion about which spaces are actually in use.
- Spaces automatically clean up as projects end
- No manual archival work
- Cleaner workspace automatically
- Team always sees active projects clearly
Setup
Build it in a few focused steps.
- 1Connect Contentful and your project management system to Notis (one-time setup).
- 2Set up a webhook: when a project is marked complete/closed, Notis receives the notification.
- 3Tell Notis: 'When a project is completed, list the associated Contentful space(s) for review and prepare them for archival'.
- 4Choose whether Notis auto-archives or sends a confirmation request first.
- 5Test by marking a test project complete and verifying the space archival workflow triggers.
Questions about this workflow
How does Notis know which space goes with which project?
Specify the mapping in your automation: by space name pattern, by space ID, or by project metadata that Notis can match.
Can I review before archival?
Yes. Set it up to notify you for confirmation before archiving, so you have a safety checkpoint.
Can I still access archived spaces?
Yes. Archived spaces are still in Contentful; they're just moved out of the main list so they don't clutter your active workspace.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Postiz to Contentful. A trigger fires from one place; an action lands in another.
Postiz triggers
Contentful actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get space
Retrieves details of a specific space by its id. this action is used to get information about a single space in contentful.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
List spaces
Lists all spaces that the authenticated user has access to in contentful. this is a fundamental operation needed before performing any other content management actions since most operations require a space id.
Update space
Updates the name of a specific space. notes: - the version number is required to ensure you're updating the latest version of the space. - you can get the current version from the sys.version field when fetching space details. - only the name of the space can be updated.
Connect any two apps with Notis in the middle.
Postiz and Contentful, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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