Spaces That Don't Pile Up Over Time
First of each month, review all your Contentful spaces and spot anything that's been abandoned. Keep your workspace clean and focused.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
List spaces
Lists all spaces that the authenticated user has access to in contentful. this is a fundamental operation needed before performing any other content management actions since most operations require a space id.
Why this helps
Old project spaces accumulate, cluttering your space list and making it harder to find and navigate to active projects.
- Prevent workspace clutter
- Easier to find active projects
- Cleaner space list improves team navigation
- Reduced cognitive load from excess spaces
Setup
Build it in a few focused steps.
- 1Connect Contentful to Notis (one-time integration).
- 2Create a cron automation: 'On the first day of each month at 9 AM, list all my Contentful spaces'.
- 3Ask Notis to include information about each space (name, ID, last update, etc.) to help identify abandoned ones.
- 4Choose where the audit is sent (Slack, email, your review channel, etc.).
- 5Review the monthly list and archive any spaces that are no longer needed.
Questions about this workflow
How do I know if a space is truly abandoned?
Look for spaces with no recent updates, old project names, or ones your team doesn't recognize. The audit gives you the info; you make the judgment.
Can the automation suggest what to archive?
You can ask Notis to flag spaces by age or pattern. For example, 'highlight any spaces that haven't been updated in 3 months'.
What happens if I archive a space by mistake?
Contentful archives can usually be restored. When in doubt, check with your team before archiving shared spaces.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Postiz to Contentful. A trigger fires from one place; an action lands in another.
Postiz triggers
Contentful actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get space
Retrieves details of a specific space by its id. this action is used to get information about a single space in contentful.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
List spaces
Lists all spaces that the authenticated user has access to in contentful. this is a fundamental operation needed before performing any other content management actions since most operations require a space id.
Update space
Updates the name of a specific space. notes: - the version number is required to ensure you're updating the latest version of the space. - you can get the current version from the sys.version field when fetching space details. - only the name of the space can be updated.
Connect any two apps with Notis in the middle.
Postiz and Contentful, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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