Choose a manageable next library task
A stats-based quarterly review can turn a vague cleanup intention into one focused next step.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Get collection stats
Tool to retrieve statistics for a specific collection by its id. use when you need document count, index size, and timestamps after confirming the collection exists.
Why this helps
Knowledge-base maintenance often stays on the list because it is too broad to begin.
- Use counts and timestamps to guide maintenance attention
- Focus on a small next step instead of broad cleanup
- Make library upkeep easier to resume
Setup
Build it in a few focused steps.
- 1Connect Needle to Notis through the portal.
- 2Create an automation in the portal or ask Notis for a quarterly collection maintenance review.
- 3Give Notis one plain-language instruction to retrieve stats and suggest which collections merit a human review based on their age or size.
- 4Choose a quarterly cron trigger and a channel for run reports.
- 5Test with actual stats and confirm suggestions stay grounded in those metrics.
Questions about this workflow
Will the automation clean collections automatically?
No. It reads stats and suggests review priorities; changes remain under your control.
What can it use to prioritize?
The action provides counts, index sizes, and timestamps, which you can reference in the prompt.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Piloterr to Needle. A trigger fires from one place; an action lands in another.
Piloterr triggers
Needle actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Collection
Tool to create a new collection. use after confirming the collection name.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete files from a collection
Tool to delete files from a specific collection by providing file ids. use after confirming valid file ids to remove from the collection.
Get collection stats
Tool to retrieve statistics for a specific collection by its id. use when you need document count, index size, and timestamps after confirming the collection exists.
List Collection Files
Tool to list all files within a specific collection by its id. use when you have a collection id and need to retrieve its files. supports pagination.
List Collections
Tool to list collections. use after authenticating with your api key to page through collections.
Connect any two apps with Notis in the middle.
Piloterr and Needle, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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