Keep collection growth visible
Monthly statistics make gradual library growth easier to notice and give you a useful basis for planning research upkeep.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Get collection stats
Tool to retrieve statistics for a specific collection by its id. use when you need document count, index size, and timestamps after confirming the collection exists.
Why this helps
Collection growth is gradual, so capacity and cleanup decisions can feel reactive.
- See document counts and index sizes regularly
- Notice collections growing faster than expected
- Support calmer research maintenance planning
Setup
Build it in a few focused steps.
- 1Connect Needle to Notis through the portal.
- 2Create an automation in the portal or ask Notis to send a monthly snapshot of collection statistics.
- 3Give Notis one plain-language instruction to retrieve the available stats and summarize counts, index sizes, and timestamps.
- 4Choose a monthly cron trigger and a channel for run reports.
- 5Test with a real collection and confirm the reported metrics are clear.
Questions about this workflow
Does this retain historical measurements?
The available action retrieves current stats; any history depends on how your Notis run reports are retained.
Can it change collection capacity?
No. The action reads statistics only.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Piloterr to Needle. A trigger fires from one place; an action lands in another.
Piloterr triggers
Needle actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Collection
Tool to create a new collection. use after confirming the collection name.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete files from a collection
Tool to delete files from a specific collection by providing file ids. use after confirming valid file ids to remove from the collection.
Get collection stats
Tool to retrieve statistics for a specific collection by its id. use when you need document count, index size, and timestamps after confirming the collection exists.
List Collection Files
Tool to list all files within a specific collection by its id. use when you have a collection id and need to retrieve its files. supports pagination.
List Collections
Tool to list collections. use after authenticating with your api key to page through collections.
Connect any two apps with Notis in the middle.
Piloterr and Needle, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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