Get a quick response to new meeting invites
When you add a client meeting in Outlook, Notis can send a simple WhatsApp prompt with clear response options.
Trigger
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Action
Send interactive buttons
Send an interactive button message to a whatsapp number. button messages allow users to quickly respond by tapping up to 3 predefined buttons. perfect for yes/no questions, quick choices, or call-to-action scenarios. note: the message will be delivered to the recipient only if they have texted first.
Why this helps
Waiting on meeting confirmation can create avoidable uncertainty and follow-up work.
- Make it easy for a client to respond with one tap.
- Include the meeting time from the new Outlook event.
- Reduce manual confirmation follow-ups.
Setup
Build it in a few focused steps.
- 1Connect Outlook and WhatsApp once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis which new meetings qualify, which client number to contact, and what the confirmation buttons should say.
- 4Pick New Calendar Event as the trigger and choose where run reports go.
- 5Test with one real event and confirm the recipient has texted your WhatsApp number first.
Questions about this workflow
Can the client reply by tapping a button?
Yes. The Send interactive buttons action supports up to three predefined buttons.
Will the prompt be delivered to any phone number?
Interactive button messages are delivered only if the recipient has texted your WhatsApp number first. The instruction should identify an eligible recipient number.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Whatsapp. A trigger fires from one place; an action lands in another.
Outlook triggers
Whatsapp actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
Connect any two apps with Notis in the middle.
Outlook and Whatsapp, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Whatsapp.