Track the follow-ups you promise by email
Capture the next step when you send a promise, so your sent mail does not become the only record of the work.
Trigger
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Action
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Why this helps
You send a promise to a customer, partner, or teammate, then the task exists only in the sent folder and is easy to overlook.
- Keep sent promises visible with active work.
- Capture explicit follow-ups as they are made.
- Reduce manual reminders and inbox searching.
Setup
Build it in a few focused steps.
- 1Connect Outlook and Jira once in the Notis portal.
- 2Create an automation in Automations, New Automation, or tell Notis what you want from any channel.
- 3In one instruction, ask Notis to create a Jira task for concrete follow-ups promised in sent messages and include relevant context.
- 4Choose the Outlook New Sent Message trigger and select where run reports should go.
- 5Test with one real sent message that includes a promise and review the task.
Questions about this workflow
What counts as a promise for this workflow?
Tell Notis what language or commitments should qualify, such as an explicit promise to send a document, investigate an issue, or schedule a follow-up.
Can it set a due date?
Ask Notis to use a deadline stated in the email when one is present. Do not rely on it to infer an unstated date.
Will it create a task for every sent message?
Your instruction can limit issue creation to clear, actionable commitments and describe how to handle ambiguous messages.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Jira. A trigger fires from one place; an action lands in another.
Outlook triggers
Jira actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Attachment
Uploads and attaches a file to a jira issue.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Link Issues
Links two jira issues using a specified link type with optional comment.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Outlook and Jira, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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