Keep sent decisions with the Jira work they affect
When you send a decision or commitment about tracked work, have Notis add a concise record to the related Jira issue.
Trigger
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Action
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Why this helps
Decisions leave the inbox in a sent message, but the people working in Jira may never see them or know where they were agreed.
- Keep important commitments alongside the issue they affect.
- Make decisions easier for collaborators to find later.
- Avoid manually reopening sent threads to update Jira.
Setup
Build it in a few focused steps.
- 1Connect Outlook and Jira once in the Notis portal.
- 2Create an automation in Automations, New Automation, or tell Notis what you want from any channel.
- 3In one instruction, ask Notis to recognize relevant decisions in sent messages, identify the Jira issue, and add a concise comment.
- 4Choose the Outlook New Sent Message trigger and select where run reports should go.
- 5Test with one real sent message that contains a decision and review the comment.
Questions about this workflow
Does every sent message become a Jira comment?
Your instruction should tell Notis which sent messages contain a relevant decision or commitment and what to do with other messages.
How does Notis know which issue to update?
Ask senders to include a Jira key in the message or define other identifying context Notis should use.
Can the comment preserve the decision without copying the whole email?
Yes. Ask Notis to summarize the decision, owner, or commitment and include only relevant context.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Jira. A trigger fires from one place; an action lands in another.
Outlook triggers
Jira actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Attachment
Uploads and attaches a file to a jira issue.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Link Issues
Links two jira issues using a specified link type with optional comment.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Outlook and Jira, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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