Use existing Gmail labels to organize related messages
When an Outlook alert points to a Gmail message, let Notis check the labels available for organizing it.
Trigger
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Action
List Gmail labels
Retrieves a list of all system and user-created labels for the specified gmail account.
Why this helps
Choosing a label from memory adds friction to a quick inbox cleanup task.
- Use labels already available in the Gmail account.
- Support consistent organization of related correspondence.
- Reduce time spent remembering label names.
Setup
Build it in a few focused steps.
- 1Connect Outlook and Gmail once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name and prompt.
- 3Describe how Notis should use Gmail's existing labels when handling a relevant Outlook alert.
- 4Choose the New Outlook Message trigger and select where run reports should go.
- 5Test with one real example and confirm the label choice before relying on it.
Questions about this workflow
Does this workflow apply a label to a message?
This action lists labels. To apply one to a message, use a workflow with the Modify email labels action and an accessible matching message.
Can it create a label if none fits?
This workflow only lists labels. You can create a label separately or use the Create label action in another automation.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Gmail. A trigger fires from one place; an action lands in another.
Outlook triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Outlook and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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