Find the Airtable context behind an incoming email
Before you act on a message, let Notis check Airtable for records that may already explain the relationship or work.
Trigger
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Action
List records
Retrieves records from an airtable table, with options for filtering, sorting, pagination, and specifying returned fields.
Why this helps
It takes time to reconstruct a customer or project history across an inbox and a database.
- Bring relevant Airtable history into the email triage moment.
- Reduce manual searching across records.
- Make decisions with existing context close at hand.
Setup
Build it in a few focused steps.
- 1Connect Outlook and Airtable once in the Notis portal.
- 2Create a new automation in the portal or describe the desired result to Notis from any channel.
- 3Ask Notis to search Airtable for records related to each incoming email and summarize likely matches with their identifiers.
- 4Select New Outlook Message as the trigger and choose where run reports should go.
- 5Test with one real email that has a known Airtable match.
Questions about this workflow
Does this workflow change Airtable records?
No. It lists matching records and returns context in the run report.
What if several records appear relevant?
Instruct Notis to show multiple candidates with the reason each may match, and avoid treating an uncertain match as definitive.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Airtable. A trigger fires from one place; an action lands in another.
Outlook triggers
Airtable actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Create Field
Creates a new field within a specified table in an airtable base.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Create multiple records
Creates multiple new records in a specified airtable table.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Outlook and Airtable, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Airtable.