Relabel a Gmail thread when its Notion task is done
Mark a task done in Notion and Notis moves the related Gmail thread out of your active label and into a done one, so your inbox stops showing you work you already closed.
Trigger
Page Properties Updated
Triggers when properties of a Notion page are updated. Customer optionally scopes with at most one of: - data_source_id: any row in this data source - page_id: this specific page - parent_page_id: any page whose immediate parent is this page With none set, fires for any property change in the workspace the integration has access to. Adding a column to a data source fires this trigger once per existing row. Customers can branch on `data.updated_properties` (array of property IDs) to filter downstream.
Action
Modify thread labels
Adds or removes specified existing label ids from a gmail thread, affecting all its messages; ensure the thread id is valid.
Why this helps
You finish work in Notion but the matching email thread still sits in your active inbox looking unfinished, so your inbox and your reality never agree.
- Your inbox reflects what you have actually completed
- Finished threads stop nagging you from the active view
- Notion and Gmail agree on what is still open
Setup
Build it in a few focused steps.
- 1Connect Notion and Gmail to Notis once from the portal.
- 2Create a new automation named Notion done to Gmail label.
- 3Write the prompt: when a Notion task is marked done, remove the active label from its Gmail thread and add a done label.
- 4Choose the Page Properties Updated trigger and pick a run-report channel.
- 5Mark a test task done and confirm the thread's labels update.
Questions about this workflow
Do the labels need to exist first?
Yes, the target labels should already exist in Gmail. You can create them once or add a companion automation that creates them.
How does it find the right thread?
You describe the link in the prompt, such as the thread tied to that client or task, and Notis matches it.
Does it delete anything?
No. It only moves labels on the thread. Your emails stay exactly where they are.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Notion to Gmail. A trigger fires from one place; an action lands in another.
Notion triggers
Gmail actions
All Page Events
Triggers when any Notion page is created or updated across the workspace.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Comment Created
Triggers when a new comment is created in Notion. Optional `page_id` filter scopes to comments on a specific page. When omitted, fires for any new comment in the workspace the integration has access to. Requires the 'Read comments' capability on the Notion integration. If a connection was authorized before that capability was enabled, the user must re-authorize the connection for comment events to flow.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Comment
Triggers when a new comment is added to a specified Notion block or page.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Database Created
Triggers when a new Notion database (the container) is created. A database is the post-2025-09-03 container that holds one or more data sources. This trigger fires for the container's creation event (`database.created`), distinct from `NOTION_DATASOURCE_CREATED` which fires when a new data source is added to an existing database. Most customers calling Notion's `POST /v1/databases` (the legacy API) or creating a database via the Notion UI will see this event. Adding a new data source to an existing database fires `data_source.created` instead — use `NOTION_DATASOURCE_CREATED` for that. Notion's payload puts `entity.type: "block"` (the container is a `child_database` block in the content tree) and `entity.id` is the database id.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Data Source Created
Triggers when a new Notion data source is created. Fires workspace-wide. The payload's `data.parent` carries the data source's tree parent (typically the teamspace) for downstream filtering. A single template-based database creation can fire multiple `data_source.created` events at once — one per data source the template instantiates.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Data Source Schema Updated
Triggers when a Notion data source's schema is updated. Fires on column add / remove / rename. Payload includes `data.updated_properties: [{id, name, action}]` so consumers can discriminate the kind of change downstream. Optional `data_source_id` filter scopes to schema changes on a single data source. When omitted, fires for any schema change in the workspace the integration has access to. Note: adding a column also fires `page.properties_updated` once per existing row in the data source. Customers wanting a single structural-change signal should use this trigger.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
New Page
Triggers when a new page is added to a Notion database.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Page Added to Page
Fires when a new subpage (a `child_page` type block) is added under a specified parent Notion page.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
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When this happens · Trigger
Do this · Action
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