Auto-create expense records from completed Linear issues
Your team completes billable work in Linear, but expense tracking still happens manually. Notis watches for completed work issues and creates expense records in Breathe HR instantly.
Trigger
Issue Updated Trigger
Triggered when an issue is updated. For example labels are changed, issue status is changed, etc.
Action
Create Employee Expense
Tool to create an employee expense record in BreatheHR. Use when an employee needs to submit a new expense claim for reimbursement or record a company-paid expense.
Why this helps
Billable work gets marked done in Linear, but the expense is never logged in Breathe HR because no one connects the dots. Expense claims lag, reconciliation is painful, and cash flow visibility suffers.
- Expense records created the moment billable work completes
- No delay between completion and expense logging
- Reduces manual expense submission burden on your team
- Improves cash flow visibility by catching expenses immediately
Setup
Build it in a few focused steps.
- 1Connect Linear and Breathe HR to Notis in the portal integrations section.
- 2Create a new automation called 'Create expense records when issues marked as done'.
- 3Write the prompt: 'When an issue in Linear is marked as done and has a label related to billable work or expenses, create an expense record in Breathe HR with the assigned person, issue amount, and completion date.'
- 4Select trigger 'Issue Updated' and pick your notification channel.
- 5Test by completing a billable work issue in Linear and confirm an expense record is created in Breathe HR.
Questions about this workflow
How does Notis know the expense amount if it is not in Linear?
You can include the amount in the issue title or description, or set a default amount in your prompt. For example, 'Use the amount field from the issue, or default to 0 if not specified.'
Will this create an expense for every completed issue?
No, only for issues you tag or label as billable/expense-related. Notis follows your prompt instructions on which issues to process.
Can I attach receipts or notes to the expense?
Yes. If you include receipt details or notes in the Linear issue, describe that in your prompt and Notis will add them to the Breathe HR expense record.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Linear to Breathe HR. A trigger fires from one place; an action lands in another.
Linear triggers
Breathe HR actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Approve Leave Request
Tool to approve a leave request in BreatheHR. Use when an authorized user needs to approve a pending leave request.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Employee
Tool to create a new employee in BreatheHR. Use when you need to add a new employee record with their personal information, contact details, and employment information. Required fields are first_name, last_name, email, and company_join_date.
Comment Received Trigger
Triggered when a comment is received.
Create Employee Change Request
Tool to create a change request for an employee field. Use when you need to update employee information such as job title, department, or salary.
Issue Created Trigger
Triggered when a new issue is created.
Create Employee Expense
Tool to create an employee expense record in BreatheHR. Use when an employee needs to submit a new expense claim for reimbursement or record a company-paid expense.
Issue Updated Trigger
Triggered when an issue is updated. For example labels are changed, issue status is changed, etc.
Create Employee Expense Claim
Tool to create a new expense claim for an employee. Use when you need to submit expenses for reimbursement by grouping one or more unclaimed expense records into a claim.
Private Team Comment Created
Fires when a new comment is posted on an issue in a private Linear team (polled with the connected user's token).
Create Employee Sickness
Tool to create a sickness record for an employee in BreatheHR. Use when you need to log an employee's sick leave with details like type, dates, and status.
Private Team Issue Created
Fires when a new issue appears in a private Linear team (polled with the connected user's token).
Delete Employee Expense
Tool to delete an employee expense by ID. Use when you need to remove an expense record from the system.
Private Team Issue Properties Updated
Fires when properties on an issue change in a private Linear team (polled with the connected user's token).
Delete Employee Training Course
Tool to delete an employee training course record by its ID. Use when you need to remove a training record from an employee's profile.
Connect any two apps with Notis in the middle.
Linear and Breathe HR, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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