Auto-batch expenses into claims from Linear completion
Your team completes multiple billable work tasks, but each gets logged as a separate expense. Notis watches for completed work and batches related expenses into a single claim in Breathe HR, speeding reimbursement.
Trigger
Issue Updated Trigger
Triggered when an issue is updated. For example labels are changed, issue status is changed, etc.
Action
Create Employee Expense Claim
Tool to create a new expense claim for an employee. Use when you need to submit expenses for reimbursement by grouping one or more unclaimed expense records into a claim.
Why this helps
Every completed task becomes an individual expense entry, creating noise in Breathe HR and slowing down expense claims and reimbursement. Batch processing requires manual intervention and adds cognitive overhead.
- Related expenses are batched into single claims, reducing clutter
- Expense claims process faster with fewer individual line items
- Reconciliation is easier with grouped expenses
- Reimbursement cycles speed up when claims are ready to go
Setup
Build it in a few focused steps.
- 1Connect Linear and Breathe HR to Notis.
- 2Create a new automation called 'Create expense claims when issues batch completes'.
- 3Write the prompt: 'When three or more billable work issues in Linear are marked as done within the same day, group them and create a single expense claim in Breathe HR for the assigned person, including all the issues as line items.'
- 4Select trigger 'Issue Updated' and set your notification channel.
- 5Test by completing three billable work issues in Linear and verify a single grouped expense claim is created in Breathe HR.
Questions about this workflow
How many issues need to be completed before a claim is created?
Your prompt defines this. The example uses three, but you can change it. For instance, 'batch them daily regardless of count' or 'wait for at least five issues.'
What if some issues have different expense amounts?
Notis will sum them into the claim if amounts are in the Linear issues. If amounts are missing, your prompt can specify a default or ask for manual review.
Can employees see the batched claim in time to adjust it?
The claim is created in Breathe HR in pending status, so employees can review and modify it before submission if needed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Linear to Breathe HR. A trigger fires from one place; an action lands in another.
Linear triggers
Breathe HR actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Approve Leave Request
Tool to approve a leave request in BreatheHR. Use when an authorized user needs to approve a pending leave request.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Employee
Tool to create a new employee in BreatheHR. Use when you need to add a new employee record with their personal information, contact details, and employment information. Required fields are first_name, last_name, email, and company_join_date.
Comment Received Trigger
Triggered when a comment is received.
Create Employee Change Request
Tool to create a change request for an employee field. Use when you need to update employee information such as job title, department, or salary.
Issue Created Trigger
Triggered when a new issue is created.
Create Employee Expense
Tool to create an employee expense record in BreatheHR. Use when an employee needs to submit a new expense claim for reimbursement or record a company-paid expense.
Issue Updated Trigger
Triggered when an issue is updated. For example labels are changed, issue status is changed, etc.
Create Employee Expense Claim
Tool to create a new expense claim for an employee. Use when you need to submit expenses for reimbursement by grouping one or more unclaimed expense records into a claim.
Private Team Comment Created
Fires when a new comment is posted on an issue in a private Linear team (polled with the connected user's token).
Create Employee Sickness
Tool to create a sickness record for an employee in BreatheHR. Use when you need to log an employee's sick leave with details like type, dates, and status.
Private Team Issue Created
Fires when a new issue appears in a private Linear team (polled with the connected user's token).
Delete Employee Expense
Tool to delete an employee expense by ID. Use when you need to remove an expense record from the system.
Private Team Issue Properties Updated
Fires when properties on an issue change in a private Linear team (polled with the connected user's token).
Delete Employee Training Course
Tool to delete an employee training course record by its ID. Use when you need to remove a training record from an employee's profile.
Connect any two apps with Notis in the middle.
Linear and Breathe HR, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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