Prospect Sync Automation: Eliminate Manual Data Entry
Your prospects live in Linear, but your outreach happens in Apollo. Stop manually recreating prospect records - automatically sync them.
Trigger
Issue Created Trigger
Triggered when a new issue is created.
Action
Create Apollo contact
Creates a new contact in apollo.io; use `account id` to link to an organization and `contact stage id` for sales stage, noting that apollo does not perform automatic deduplication.
Why this helps
New prospects are logged in Linear but never make it into Apollo without manual copy-pasting. This context-switching kills momentum and leads slip through cracks.
- No more manual data re-entry across tools
- Single source of truth for prospect info
- Contacts ready for outreach immediately
- Reduces risk of lost leads
Setup
Build it in a few focused steps.
- 1Connect your Linear workspace and Apollo account to Notis (one-time setup in the portal).
- 2Go to Notis Automations, click New Automation, and name it 'Sync Prospects to Apollo'.
- 3Describe the automation: 'When a new Linear issue is created with prospect information, automatically create that contact in Apollo.'
- 4Select 'Issue Created' as your trigger from Linear.
- 5Pick your notification channel (Slack, email, or SMS) and test by creating a prospect issue in Linear.
Questions about this workflow
Will this create duplicate contacts if I manually add them too?
Notis checks Apollo's existing contacts before creating new ones, but we recommend using this automation consistently to avoid duplicates. If you do create both, you can merge them in Apollo later.
Can I customize which fields get synced from Linear to Apollo?
Yes - just describe which fields matter in your automation prompt. For example: 'Sync the prospect name, email, and company from Linear to Apollo.' Notis handles the field mapping automatically.
What if some Linear issues aren't prospects?
Use labels or custom fields in Linear to distinguish prospects. For example: trigger only on issues with the 'prospect' label, or create the automation only in your Sales team's Linear project.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Linear to Apollo. A trigger fires from one place; an action lands in another.
Linear triggers
Apollo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Contacts to Sequence
Adds contacts to a specified apollo email sequence by initiating an asynchronous background job and returning its details.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Bulk organization enrichment
Enriches data for up to 10 organizations simultaneously by providing a list of their base company domains (e.g., 'apollo.io', not 'www.apollo.io').
Comment Received Trigger
Triggered when a comment is received.
Bulk people enrichment
Use to enrich multiple person profiles simultaneously with comprehensive data from apollo's database.
Issue Created Trigger
Triggered when a new issue is created.
Bulk update account stage
Bulk updates the stage for specified existing apollo.io accounts, moving them to a valid new account stage.
Issue Updated Trigger
Triggered when an issue is updated. For example labels are changed, issue status is changed, etc.
Create an Apollo account
Creates a new account in apollo.io; a new record is created even if a similar account exists, and provided `owner id` or `account stage id` must be valid existing ids.
Private Team Comment Created
Fires when a new comment is posted on an issue in a private Linear team (polled with the connected user's token).
Create Apollo contact
Creates a new contact in apollo.io; use `account id` to link to an organization and `contact stage id` for sales stage, noting that apollo does not perform automatic deduplication.
Private Team Issue Created
Fires when a new issue appears in a private Linear team (polled with the connected user's token).
Create Apollo deal
Creates a new sales opportunity (deal) in apollo.io; all provided ids (`owner id`, `account id`, `opportunity stage id`) must be valid existing apollo identifiers.
Private Team Issue Properties Updated
Fires when properties on an issue change in a private Linear team (polled with the connected user's token).
Create Apollo Task
Creates a distinct apollo.io task for each contact id in contact ids, assigning them to user id; this action is not for free plan users and repeated calls create duplicate tasks.
Connect any two apps with Notis in the middle.
Linear and Apollo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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