Workload Visibility Tracking
Know your workload without counting. Every new issue updates your capacity tracker automatically, giving you real-time visibility into how much is open.
Trigger
Issue Created Trigger
Triggered when a new issue is created.
Action
Get Numeric Variables
Tool to fetch all numeric variables. use after authenticating the apilio api.
Why this helps
You don't know your true workload until you're overwhelmed. Manual counting is unreliable, dashboards don't load, and you end up committing to work you can't fit.
- Know your workload in real-time without manual counting
- See capacity trends as work arrives throughout the day
- Make better commitment decisions based on current load
- Avoid overloading yourself by ignoring what's already open
Setup
Build it in a few focused steps.
- 1Connect Linear and Apilio to Notis (one-time portal setup).
- 2In Apilio, create a numeric variable to track your open issue count (e.g., 'open_issues_total').
- 3Ask Notis: 'When a new issue is created in Linear, increment my open issues count in Apilio.' Create via portal or chat.
- 4Select 'Issue Created' as your trigger.
- 5Test by creating a few issues and watch your count increase in Apilio. Use the number to inform your daily capacity decisions.
Questions about this workflow
Should I count all issues or just assigned ones?
That's your choice. Your Notis prompt can specify 'count only issues assigned to me' or 'count all issues in the project'. Neurodivergent founders often find total visibility clearer.
How do I reset the count?
Manually set it to zero in Apilio. Or create a weekly reset automation that clears it each Monday. Your choice.
Can I track workload by team or project?
Yes. Create separate numeric variables for each project or team. Notis can increment the right one based on where the issue was created.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Linear to Apilio. A trigger fires from one place; an action lands in another.
Linear triggers
Apilio actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Boolean Variables
Tool to fetch all boolean variables. use when you need the full list of boolean variables and their current states.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Conditions
Tool to fetch all evaluatable conditions. use when you need to list available conditions.
Comment Received Trigger
Triggered when a comment is received.
Get Logicblocks
Tool to fetch all logicblocks of a user. use after authenticating with apilio api when you need to list available logicblocks.
Issue Created Trigger
Triggered when a new issue is created.
Get Numeric Variables
Tool to fetch all numeric variables. use after authenticating the apilio api.
Issue Updated Trigger
Triggered when an issue is updated. For example labels are changed, issue status is changed, etc.
Get String Variables
Tool to fetch all string variables. use after authenticating the apilio api.
Private Team Comment Created
Fires when a new comment is posted on an issue in a private Linear team (polled with the connected user's token).
Private Team Issue Created
Fires when a new issue appears in a private Linear team (polled with the connected user's token).
Private Team Issue Properties Updated
Fires when properties on an issue change in a private Linear team (polled with the connected user's token).
Connect any two apps with Notis in the middle.
Linear and Apilio, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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