Clean Tracking Sheets Through Automation
Closed issues disappear from your tracking sheet automatically (or move to archive). Your active board stays focused on what's in flight.
Trigger
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Action
Delete Dimension (Rows/Columns)
Tool to delete specified rows or columns from a sheet in a google spreadsheet. use when you need to remove a range of rows or columns.
Why this helps
Closed issues clutter your tracking sheet, making it harder to see what's actually in progress. Manual deletion falls behind and feels tedious.
- Cleaner, focused tracking sheets
- Easier to spot in-progress work
- Less time spent filtering or scrolling
- Automated housekeeping
Setup
Build it in a few focused steps.
- 1Connect Jira and Google Sheets to Notis
- 2Create an automation: 'When a Jira issue is closed, remove or archive the corresponding row in my tracking sheet'
- 3Select the trigger: Updated Issue (watching for status to Closed)
- 4Choose: delete the row, move to archive, or archive with a timestamp
- 5Notis handles the cleanup automatically
- 6Test by closing an issue and checking that the row is removed or archived
Questions about this workflow
Can I recover a deleted row if I need it later?
Yes, if you choose archive instead of delete. The row moves to a separate archive sheet you can review anytime.
What if I need to reference a closed issue later?
Archive is the safer choice. It keeps history accessible while keeping your active sheet clean.
Does this work retroactively for already-closed issues?
No, it applies to new closures. For existing closed issues, ask Notis to clean them up in bulk.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Jira to Google Sheets. A trigger fires from one place; an action lands in another.
Jira triggers
Google Sheets actions
New Issue
Fires when a new issue is created in the Jira project you configure. Only issues created in that project produce an event.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
New Project
Triggered when a new project is added in Jira
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
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When this happens · Trigger
Do this · Action
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