Daily Team Capacity Visibility
You start each day knowing exactly who has capacity and who is at their limit. Notis generates a workload snapshot every morning in Sheets.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Append Values to Spreadsheet
Tool to append values to a spreadsheet. use when you need to add new data to the end of an existing table in a google sheet.
Why this helps
You don't have real-time visibility into team capacity, so you over-allocate your best people. Burnout becomes a surprise instead of something you catch early.
- Catch burnout patterns early
- Make better load-balancing decisions
- Improve team morale with fair work distribution
- Reduce context-switching in standup meetings
Setup
Build it in a few focused steps.
- 1Connect Jira and Google Sheets to Notis
- 2Create an automation: 'Every morning at 8 AM, show me a snapshot of how many issues each team member has'
- 3Select the trigger: Recurring schedule, daily at 8 AM
- 4Notis counts active issues per person and generates a summary row in Sheets
- 5Include metrics like total work, high-priority items, and overdue work
- 6Test by manually triggering an update and reviewing the output
Questions about this workflow
How does Notis count workload?
By active (non-closed) issues assigned to each person. You can refine: 'Count by story points instead' or 'Exclude internal work.'
Can I include team members who don't have issues?
Yes. Notis lists everyone on the team with a count of zero, making idle capacity obvious.
How do I use this to rebalance work?
You can share the report and ask high-capacity team members to grab work, or ask Notis to suggest assignments based on capacity.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Jira to Google Sheets. A trigger fires from one place; an action lands in another.
Jira triggers
Google Sheets actions
New Issue
Fires when a new issue is created in the Jira project you configure. Only issues created in that project produce an event.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
New Project
Triggered when a new project is added in Jira
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
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When this happens · Trigger
Do this · Action
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