Automatic Issue Archival
Your tracking sheet stays lean and focused. Resolved issues move to an archive automatically, keeping your active board clean.
Trigger
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Action
Copy Sheet to Another Spreadsheet
Tool to copy a single sheet from a spreadsheet to another spreadsheet. use when you need to duplicate a sheet into a different spreadsheet.
Why this helps
Your tracking sheet accumulates closed issues, making it harder to spot what's actually in progress. Manually archiving is tedious and inconsistent.
- Keep your active board focused
- Maintain a complete historical record
- Simpler filtering of in-progress work
- Better compliance with document retention policies
Setup
Build it in a few focused steps.
- 1Connect Jira and Google Sheets to Notis
- 2Create an automation: 'When an issue is resolved, copy it to my archive sheet'
- 3Select the trigger: Updated Issue (watching for status changes)
- 4Notis detects 'Resolved' or 'Closed' status and copies the row to the archive sheet
- 5Optionally delete from the active sheet to keep it clean
- 6Test by resolving an issue and checking the archive
Questions about this workflow
What counts as 'resolved'?
By default, status changes to 'Done' or 'Closed.' You can customize: 'Move issues to archive when status is Resolved, Done, or Archived.'
Can I keep a copy in the active sheet too?
Yes. Ask Notis to 'Move a copy to archive' (keeping the original) or 'Move completely' (removing from active sheet).
How do I access archived issues later?
The archive sheet is a regular Google Sheet. You can filter and search it anytime, or ask Notis to restore an issue if needed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Jira to Google Sheets. A trigger fires from one place; an action lands in another.
Jira triggers
Google Sheets actions
New Issue
Fires when a new issue is created in the Jira project you configure. Only issues created in that project produce an event.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
New Project
Triggered when a new project is added in Jira
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
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When this happens · Trigger
Do this · Action
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