Protect Your Work: Auto-Backup Critical Files
Someone accidentally deletes a critical Drive doc. You realize too late there's no backup. Notis backs up your Jira-related files every week so you never lose context.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Download a file from Google Drive
Downloads a file from google drive by its id. for google workspace documents (docs, sheets, slides), optionally exports to a specified `mime type`. for other file types, downloads in their native format regardless of mime type.
Why this helps
Drive files get deleted accidentally or shared link expires. You have no backup and can't recover weeks of notes. Recovery is manual and incomplete.
- Recover deleted docs instantly from backup
- Build an audit-ready archive of all project decisions
- Sleep better knowing your work is protected
- Maintain offline copies for compliance
Setup
Build it in a few focused steps.
- 1Connect Google Drive to Notis.
- 2Create an automation with 'Recurring Schedule' as the trigger.
- 3Tell Notis: 'Every Sunday at 11 PM, download all Google Drive files containing a Jira issue key, save them to a local backup folder called 'Drive-Backup-[date]', and create a manifest listing all backed-up files.'
- 4Choose your notification channel.
- 5Verify the backup appears on the first Sunday with all expected files.
Questions about this workflow
Where do the backups get saved?
Notis can save them to your computer's Downloads folder, an external drive, or a cloud backup service. Specify in your prompt.
What format are the backups in?
Notis preserves the original file formats (Docs stay as .docx, Sheets as .xlsx, etc.). Google Workspace files are converted to Microsoft Office format.
Can I customize which files get backed up?
Yes. Ask Notis to back up only specific folders, projects, or files modified in the last N days.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Jira to Google Drive. A trigger fires from one place; an action lands in another.
Jira triggers
Google Drive actions
New Issue
Fires when a new issue is created in the Jira project you configure. Only issues created in that project produce an event.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
New Project
Triggered when a new project is added in Jira
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Not just Jira and Google Drive. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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