Send Prepared Emails When External Systems Trigger Action
Your external systems or Zapier workflows send a webhook to Notis, and a pre-written email draft is sent automatically.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Send Draft
Sends the specified, existing draft to the recipients in the to, cc, and bcc headers.
Why this helps
You have automation that needs to send emails but can't directly access Gmail, requiring manual steps or cobbled-together integrations
- Connect external systems to email without complex integration
- Use pre-written templates to ensure consistent messaging
- Reduce manual email sending in multi-step workflows
Setup
Build it in a few focused steps.
- 1Connect Gmail to Notis.
- 2Tell Notis: 'When you receive a webhook, send this pre-written draft email.'
- 3Prepare the email draft content you want to send.
- 4Notis gives you a webhook URL to configure in your external system.
- 5Test by triggering the webhook and verifying the email draft is sent.
Questions about this workflow
Can I pass custom data in the webhook to personalize the email?
Yes. Include fields like recipient email, subject line, or body variables in your webhook payload and Notis customizes each email.
Do I need to manually create drafts first?
You can provide the draft content in Notis directly, or link to an existing draft template in Gmail.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Jira to Gmail. A trigger fires from one place; an action lands in another.
Jira triggers
Gmail actions
New Issue
Fires when a new issue is created in the Jira project you configure. Only issues created in that project produce an event.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Project
Triggered when a new project is added in Jira
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Jira and Gmail. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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