Clear Out Emails from Jira Issues That Have Stalled
When a Jira issue sits in 'Draft' or 'To Do' for more than 30 days, Notis moves related emails to trash to refocus your inbox on active work.
Trigger
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Action
Move to Trash
Moves an existing, non-deleted email message to the trash for the specified user.
Why this helps
Emails from stalled Jira issues linger in your inbox, consuming mental energy even though the work isn't happening
- Inbox reflects only issues with actual momentum
- Stop seeing 'dead' emails that drain focus
- Automatic decluttering without manual archive work
Setup
Build it in a few focused steps.
- 1Connect Jira and Gmail to Notis.
- 2Tell Notis: 'If a Jira issue hasn't moved in 30 days, trash related emails to focus my inbox.'
- 3Specify the threshold (number of days the issue must be idle).
- 4Notis monitors issues and automatically trashes stale emails.
- 5Review your inbox after the first run—it should feel lighter.
Questions about this workflow
What if work actually starts on a staled issue later?
No problem. Emails are moved to trash (recoverable for 30 days) and new emails about the issue will appear normally.
Can I customize which statuses count as 'stalled'?
Yes. You can define stalled as 'Draft only' or include any statuses you consider inactive.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Jira to Gmail. A trigger fires from one place; an action lands in another.
Jira triggers
Gmail actions
New Issue
Fires when a new issue is created in the Jira project you configure. Only issues created in that project produce an event.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Project
Triggered when a new project is added in Jira
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
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When this happens · Trigger
Do this · Action
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