Send webinar invitations from Jira release updates
When release planning reaches the point of inviting customers, let the Jira update kick off the follow-through.
Trigger
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Action
Send Invitation
Tool to send invitation emails to a clickmeeting conference. use after scheduling a conference to invite participants by email.
Why this helps
Release webinar invitations are easy to delay when event readiness and attendee lists live in Jira but invites require another task.
- Turn an explicit readiness update into a timely invitation step.
- Reduce missed follow-up between release coordination and event outreach.
- Avoid sending invitations until the issue provides a conference and recipient details.
Setup
Build it in a few focused steps.
- 1Connect Jira and ClickMeeting once in the Notis portal.
- 2Create an automation in Notis and give it a clear name.
- 3Tell Notis to send ClickMeeting invitations when an updated issue explicitly marks the webinar ready and provides the conference and attendee details.
- 4Pick Jira Updated Issue as the trigger and choose where run reports should go.
- 5Test with one real Jira issue update and review the result.
Questions about this workflow
Will any edit to a Jira issue send invitations?
The trigger fires on issue changes, so instruct Notis to send invitations only when the update clearly marks the webinar ready and contains the needed conference and recipient details.
Does this workflow create the webinar too?
No. This workflow sends invitations to a ClickMeeting conference that already exists. Use a separate conference creation step if you need Notis to create the event.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Jira to Clickmeeting. A trigger fires from one place; an action lands in another.
Jira triggers
Clickmeeting actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Conference
Tool to create a new conference. use when you need to schedule or start a meeting/webinar after authentication.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact in your clickmeeting account. use when you need to add or pre-register an attendee before scheduling an event.
New Issue
Fires when a new issue is created in the Jira project you configure. Only issues created in that project produce an event.
Delete Conference
Tool to delete a specific conference. use after confirming the conference is no longer needed.
New Project
Triggered when a new project is added in Jira
Delete Recording
Tool to delete a specific recording for a conference room. use when you need to remove an unwanted or outdated recording after confirming the conference and recording ids. deletion is irreversible.
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Delete Recordings
Tool to delete all recordings for a conference room. use when you need to clear all saved recordings for a specific conference before archiving or reusing it.
Generate Autologin URL
Tool to generate an autologin url for a conference participant. use when you need to provide direct access to a conference room without separate login.
Generate Session PDF Report
Tool to generate a pdf report for a specific session. use when you need to download session analytics as a pdf file.
Get Chat Details
Tool to retrieve details of a specific chat session. use when you have the chat id and need its metadata and messages.
Connect any two apps with Notis in the middle.
Jira and Clickmeeting, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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