Create Ashby jobs from Jira hiring requests
Capture a hiring request in Jira and let Notis create the matching job in Ashby, so a role does not get lost between planning and recruiting.
Trigger
New Issue
Fires when a new issue is created in the Jira project you configure. Only issues created in that project produce an event.
Action
Create Job
Create a new job opening in Ashby ATS. Use this action to: - Add a new role to your organization with a title, department, location, and brand - Set up the job structure before publishing or opening it to candidates - Optionally assign a default interview plan to define the hiring process Important notes: - Newly created jobs start in 'Draft' status and cannot accept applications yet - To open the job for applications, you must set a defaultInterviewPlanId either during creation or update it later - Use LIST_DEPARTMENTS, LIST_LOCATIONS, LIST_BRAND, and LIST_INTERVIEW_PLANS actions to get valid IDs - The job creator is automatically set as the author
Why this helps
Approved hiring needs can sit in Jira while someone has to re-enter role details and remember to start the Ashby setup.
- Start job setup from the Jira request your team already uses.
- Reduce duplicate entry between project tracking and recruiting.
- Keep the original request available for context.
Setup
Build it in a few focused steps.
- 1Connect Jira and Ashby once in the Notis portal.
- 2Create an automation in the portal or tell Notis from any channel.
- 3Describe that approved Jira hiring requests should create Ashby jobs, including how to recognize approval and what job details to use.
- 4Pick the Jira New Issue trigger for the configured project and choose where run reports go.
- 5Test with one real hiring request and review the created job.
Questions about this workflow
Will every new Jira issue create a job?
The instruction should tell Notis how to recognize an approved hiring request. The trigger watches new issues only in the Jira project you configure.
What if the Jira issue does not include all job details?
Tell Notis to use only available details and report what is missing. Supply any required hiring information in the Jira request or automation instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Jira to Ashby. A trigger fires from one place; an action lands in another.
Jira triggers
Ashby actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Candidate to Project
Add a candidate to a project in Ashby. Projects are sourcing initiatives or recruiting campaigns used to organize and track candidate pipelines. Use this to associate candidates with specific sourcing efforts. Common use cases: - Adding sourced candidates to recruiting campaigns - Organizing candidates by sourcing channel or initiative - Tracking candidates in specific hiring projects Requires candidatesWrite permission. Returns the updated candidate object on success, or error details if the candidate or project is not found.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Candidate Tag
Add a tag to a candidate in Ashby. Use this to categorize and organize candidates with existing tags from the system. This action allows you to apply labels/tags to candidates for filtering, searching, and organizational purposes. Tags must already exist in the system - use LIST_CANDIDATE_TAGS to view available tags or CREATE_CANDIDATE_TAG to create new ones. The response includes the full updated candidate object when successful, showing the newly added tag in the candidate's tags array. If a candidate already has the tag, the operation will still succeed idempotently.
New Issue
Fires when a new issue is created in the Jira project you configure. Only issues created in that project produce an event.
Add Hiring Team Member
Add an Ashby user to a hiring team at the application, job, or opening level. Use this when you need to assign a team member to participate in the hiring process with a specific role. Requires the organizationWrite permission.
New Project
Triggered when a new project is added in Jira
Add User to Interviewer Pool
Add a user to an interviewer pool. Use this to assign interviewers to interview pools for scheduling and coordination. Requires the hiringProcessMetadataWrite permission.
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Add Opening Job
Adds a job to an opening (job requisition) in Ashby ATS. An opening represents a position to be filled, while a job defines the role details. This action associates an existing job with an existing opening, allowing multiple jobs to be linked to a single opening. Use this when you need to add job definitions to an opening or when creating multi-role requisitions. Requires the jobsWrite permission. On success, returns the updated opening with the job added to its jobIds array. On failure, returns error details with specific error codes.
Add Opening Location
Tool to add a location to an opening (job requisition). Use when you need to associate a location with an existing opening. Requires the jobsWrite permission.
Anonymize Candidate
Anonymize a candidate by removing personally identifiable information. Use this when you need to permanently anonymize a candidate's data. This action cannot be reversed and requires all of the candidate's applications to be in the archived or hired state.
Approve Offer
Approve an offer or a specific approval step within an offer's approval process. This action supports two modes: - Complete offer approval: Provide only offerId to approve the entire offer - Step-specific approval: Provide offerId, approvalStepId, and userId to approve a specific step When approving a specific step, both approvalStepId and userId are required together. Requires the 'offersWrite' permission.
Connect any two apps with Notis in the middle.
Jira and Ashby, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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