Keep a project reference PDF easier to share
Set a recurring reminder in your workflow to optimize a named project PDF so it stays ready for sharing.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Why this helps
A large reference PDF can remain cumbersome because nobody remembers to revisit its size.
- Put recurring document optimization on a schedule
- Reduce the size of a selected accessible reference PDF
- Keep sharing readiness from relying on memory
Setup
Build it in a few focused steps.
- 1Connect the Jira and Api2pdf services you need once in the Notis portal.
- 2Create an automation in Automations, New Automation, or tell Notis from any channel.
- 3In one instruction, name or provide the reference for the PDF to optimize and ask Notis to reduce its size.
- 4Choose a recurring schedule as the trigger and select where run reports should go.
- 5Test with one real accessible PDF and review the optimized output.
Questions about this workflow
Does this automatically find every PDF in Jira?
No. Name the document or provide an accessible reference in your instruction.
How often will it run?
Choose the recurrence when selecting the Notis schedule trigger.
Will it upload the optimized file back to Jira?
The listed action optimizes an existing PDF. No Jira upload action is specified.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Jira to Api2pdf. A trigger fires from one place; an action lands in another.
Jira triggers
Api2pdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Header Footer
Tool to add headers and footers to a pdf document. use when you need consistent page numbering, titles, or custom branding on every page.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete PDF
Tool to delete a previously generated pdf. use when you need to immediately remove a pdf by its response id.
New Issue
Fires when a new issue is created in the Jira project you configure. Only issues created in that project produce an event.
Extract PDF Pages
Tool to extract specific pages from a pdf document. use when you need only certain pages from a larger pdf file.
New Project
Triggered when a new project is added in Jira
LibreOffice PDF to HTML
Tool to convert a pdf document to html using libreoffice. use when you need html output of a pdf file (experimental; images may be excluded).
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
LibreOffice Thumbnail
Tool to generate a thumbnail image of a document using libreoffice. use when you need a quick visual preview of a pdf or office file's first page.
Merge PDFs
Tool to merge multiple pdf documents into a single pdf. use when you need to concatenate several pdfs on the server-side.
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Reorder PDF Pages
Tool to reorder pages of a pdf document. use when you need to rearrange pages into a new order by specifying page indices.
Connect any two apps with Notis in the middle.
Jira and Api2pdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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