Stay Current: Daily Jira User Verification
People's roles and statuses change. This workflow runs every morning to verify your Jira users are in sync with your current team, so you catch missing accounts or outdated assignments before they cause problems.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Get Current User
Retrieves detailed information about the currently authenticated jira user.
Why this helps
A team member leaves or joins, but their Jira status doesn't update. Issues get assigned to ghosts, or new team members aren't in the system yet.
- Catch missing or outdated team members before issues get misassigned
- No more guessing about who's actually active in Jira
- Reduce errors caused by stale user data
- Build confidence that assignments reflect your actual team
Setup
Build it in a few focused steps.
- 1Connect Jira to your Notis workspace.
- 2Create an automation: ask Notis or use New Automation > Cron.
- 3Set the trigger to 'Recurring Schedule' for daily at 9am.
- 4Write your prompt: 'Every morning, get all users from Jira and verify they are currently active team members. Report any users who are no longer active or any active team members who don't have a Jira account.'
- 5Choose your notification channel, save, and you'll get a daily verification report.
Questions about this workflow
How does Notis know who your 'active team members' are?
You can specify a source: 'Check against our Slack workspace active members' or 'Compare to our employee roster in Google Drive.' Notis does the comparison.
What should I do with discrepancies?
The report tells you exactly what's mismatched. You can manually fix it or write a follow-up automation to auto-disable inactive users and create accounts for new ones.
Is this report confidential?
Yes, it goes to your chosen channel (can be a private channel or email). Only your team sees the user data.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Hubspot to Jira. A trigger fires from one place; an action lands in another.
Hubspot triggers
Jira actions
Contact Created Trigger
Contact Created Trigger
Add Attachment
Uploads and attaches a file to a jira issue.
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Link Issues
Links two jira issues using a specified link type with optional comment.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Not just Hubspot and Jira. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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