Automate Daily Contact Searches
Set a criteria, and Notis searches HubSpot every morning for matching contacts, logging them to your sheet.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Look up spreadsheet row
Finds the first row in a google spreadsheet where a cell's entire content exactly matches the query string, searching within a specified a1 notation range or the first sheet by default.
Why this helps
You manually search HubSpot daily for contacts matching specific criteria (location, company size, industry), wasting time on repetitive searches.
- Automate repetitive contact searches without touching HubSpot
- Maintain a log of matching contacts for analysis
- Surface high-intent leads daily without manual effort
Setup
Build it in a few focused steps.
- 1Connect HubSpot and Google Sheets to Notis.
- 2Create a search results sheet with columns for name, email, company, and matched criteria.
- 3Tell Notis: 'Every morning at 9 AM, search HubSpot for contacts where industry is tech and company size is 50-500. Append matching contacts to my sheet.'
- 4Pick your preferred search time and criteria.
- 5Check your sheet the next morning to see results.
Questions about this workflow
Can I search by custom fields?
Yes. Tell Notis your search criteria in your automation prompt. It can search any HubSpot contact field.
What if the same contact matches multiple times?
Notis can deduplicate based on email or you can manually clean duplicates from the sheet. Tell Notis your preference in your prompt.
How many results can appear in one day?
No limit. Notis logs all matching contacts and you can filter the sheet afterward if needed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Hubspot to Google Sheets. A trigger fires from one place; an action lands in another.
Hubspot triggers
Google Sheets actions
Contact Created Trigger
Contact Created Trigger
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
Connect any two apps with Notis in the middle.
Not just Hubspot and Google Sheets. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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