Out of Sight, Out of Mind: Delete Stale Deal Emails
Deal stuck in the same stage for 60+ days? Notis archives old emails so you're not re-reading stale context. Your brain stays focused on moving deals.
Trigger
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Action
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Why this helps
Dead deals clog your head. You keep seeing the same old emails, wondering 'what happened with that deal?' The clutter drains your energy and kills focus.
- Clutter disappears automatically
- Mind stays focused on live deals
- Stale context doesn't pull your attention
- Inbox feels lighter and more actionable
Setup
Build it in a few focused steps.
- 1Connect HubSpot and Gmail to Notis.
- 2Tell Notis: 'When a deal hasn't moved stages for 60 days, archive or delete all emails from that deal. Exclude any with recent customer replies.'
- 3Set your notification channel.
- 4Select 'Deal Stage Updated' as the trigger, with a 60-day stale check.
- 5Test with an old, stalled deal to verify emails get archived.
Questions about this workflow
Will emails be deleted permanently or just archived?
You decide. Archive keeps them findable; delete removes them. You can choose.
What if a customer suddenly replies to a stale deal email?
Notis skips that email and keeps it—it's live again. The automation is smart enough not to lose a reactivated deal.
Can I set a different time threshold (e.g., 30 or 90 days)?
Yes. Specify whatever 'stale' means to you.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Hubspot to Gmail. A trigger fires from one place; an action lands in another.
Hubspot triggers
Gmail actions
Contact Created Trigger
Contact Created Trigger
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Hubspot and Gmail. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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