Smart Labels, Automatic Organization: Never Misplace a Lead Again
Notis builds a smart label system (Warm Leads, VIPs, Referrals, Cold Prospects) and applies the right one to each new contact's email automatically. Inbox stays organized, brain stays clear.
Trigger
Contact Created Trigger
Contact Created Trigger
Action
List Gmail labels
Retrieves a list of all system and user-created labels for the specified gmail account.
Why this helps
You have no system for organizing leads in Gmail. Warm and cold leads mix together, VIPs get buried, referrals get deprioritized. Your inbox doesn't reflect your strategy.
- Labels reflect your business strategy
- Warm leads rise to the top
- VIPs never slip through
- Inbox organization matches your workflow
Setup
Build it in a few focused steps.
- 1Connect HubSpot and Gmail to Notis.
- 2Tell Notis the label categories that matter to you—e.g., 'Warm Leads, VIPs, Referrals, Cold Prospects, Competitors.' Notis will create these labels if they don't exist.
- 3Give Notis rules for applying labels, e.g., 'Referrals = contacts with a referrer field filled; VIPs = annual contract value > $X; Warm Leads = contacted in last 30 days.'
- 4Set your notification channel.
- 5Select 'Contact Created' as the trigger.
- 6Test with a new contact to confirm the right label is applied.
Questions about this workflow
Can a contact get multiple labels?
Yes. A contact can be both a Referral and a VIP, for example.
What if my label rules change over time?
Update your criteria with Notis and it applies new rules going forward.
Can I manually override labels if Notis gets one wrong?
Yes. You can always add/remove labels manually in Gmail. Notis's automation is a baseline, not a strict rule.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Hubspot to Gmail. A trigger fires from one place; an action lands in another.
Hubspot triggers
Gmail actions
Contact Created Trigger
Contact Created Trigger
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Hubspot and Gmail. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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