Start onboarding paperwork when a contact is created
Capture the next paperwork step at the moment a new contact enters HubSpot.
Trigger
Contact Created Trigger
Contact Created Trigger
Action
Create Submission From PDF
Tool to create a one-off submission from a pdf file. use when you need to upload a pdf and initiate a signature workflow with optional custom field values and webhook notifications.
Why this helps
New contacts can sit in a CRM while someone still has to remember to prepare and send their onboarding documents.
- Starts a document workflow promptly for new contacts.
- Uses available contact details to prepare the request when instructed.
- Makes onboarding paperwork easier to handle consistently.
Setup
Build it in a few focused steps.
- 1Connect HubSpot and Docuseal once in the Notis portal.
- 2Create an automation in Automations, New Automation, or tell Notis what you want from any channel.
- 3In one instruction, provide the onboarding PDF and say which available contact details to use for the signer.
- 4Pick the HubSpot Contact Created trigger and choose where run reports should go.
- 5Test with one real contact and verify the document and signer before using it routinely.
Questions about this workflow
Can I use a different document for each kind of contact?
Describe the document choice in your instruction and provide the relevant PDFs. The workflow should report for review if it cannot determine which document applies.
Can this workflow create a Docuseal template?
This workflow uses the PDF submission action. A separate workflow can create an HTML template if you provide its content.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Hubspot to Docuseal. A trigger fires from one place; an action lands in another.
Hubspot triggers
Docuseal actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Archive Template
Tool to archive a specific template by its unique identifier. use after verifying the template id.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Clone Template
Tool to clone an existing template by its id with a new name. use after you have the template id and desired name to duplicate it into the same or a different folder.
Contact Created Trigger
Contact Created Trigger
Create Submission From PDF
Tool to create a one-off submission from a pdf file. use when you need to upload a pdf and initiate a signature workflow with optional custom field values and webhook notifications.
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Create Template from HTML
Tool to create a template from html content. use when you need to define a reusable document template directly from html input.
Get Template
Tool to retrieve details of a specific template by its unique identifier. use when you need to fetch template metadata by id.
List Submissions
Tool to list all document submissions with optional pagination and document filtering. use when you need to retrieve and browse existing submissions.
List Submitters
Tool to retrieve a list of all submitters. use when you need a roster of submitters for reporting or management.
List Templates
Tool to retrieve a list of all templates. use when you need to browse available templates with optional filters before selection.
Connect any two apps with Notis in the middle.
Hubspot and Docuseal, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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