Close out DeskTime tracking when deal work is done
When a deal reaches the stage you use to mark the end of active work, Notis can stop its DeskTime task and close the loop.
Trigger
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Action
Stop Project Task
Tool to stop tracking time for a specified project and optional task. use when you have finished work and need to record end time.
Why this helps
A timer can keep running after sales work is complete, leaving time records harder to trust and review.
- Stop a project task at a deal milestone.
- Reduce forgotten running timers after sales work ends.
- Keep DeskTime records aligned with the sales workflow.
Setup
Build it in a few focused steps.
- 1Connect HubSpot and DeskTime once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Describe in one instruction which deal stage update means DeskTime tracking should stop.
- 4Pick the HubSpot Deal Stage Updated trigger and choose where run reports go.
- 5Test with one real deal update and verify the intended DeskTime task stops.
Questions about this workflow
Will it stop every DeskTime timer?
The Stop Project Task action needs the project and optional task context. Specify the intended work in your instruction and verify with a real test.
Does HubSpot provide the DeskTime project identifier?
That is not stated in the available trigger description. Supply any required project or task context that HubSpot does not provide.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Hubspot to Desktime. A trigger fires from one place; an action lands in another.
Hubspot triggers
Desktime actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Account Details
Tool to retrieve detailed information about the authenticated user's company account. use after confirming the api key is valid to fetch company name, work settings, account timezone, and timestamp.
Contact Created Trigger
Contact Created Trigger
Get All Company Employees
Tool to list all employees in the company, including their roles and statuses. use after confirming valid credentials to fetch the organization’s roster.
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Get Employee Data
Tool to fetch data for all employees within the company. use after verifying the api key is valid.
Get Employee Projects
Tool to retrieve information about projects assigned to employees, including project names, durations, and statuses. use when you need to fetch per-employee project tracking data for a specific date.
Get Employee Projects and Apps
Tool to retrieve an employee's tracked projects and application usage. use when you need combined project/app time data for a given employee and date (defaults to current user and today). example: "get projects and apps for employee 711867 on 2025-07-28."
Get Projects List
Tool to retrieve all active projects for the company, including related tasks. use when you need projects overview after authentication.
Ping DeskTime API
Tool to check the api's availability and confirm the service is operational. use when you need to verify that the desktime api is reachable and responsive.
Connect any two apps with Notis in the middle.
Hubspot and Desktime, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Desktime.