Start tracking when a HubSpot deal moves forward
When a deal reaches a stage that calls for focused work, let Notis start the DeskTime timer and keep the next step moving.
Trigger
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Action
Start Project Task
Tool to start tracking time for a specified project and optional task. use when you need to begin timing work on a project and optionally tag a task.
Why this helps
Deal work begins after a pipeline change, but the timer is easy to forget while switching between CRM and time tracking.
- Start a work timer at a meaningful deal milestone.
- Reduce context switching between sales and time tracking.
- Keep effort records closer to the point work begins.
Setup
Build it in a few focused steps.
- 1Connect HubSpot and DeskTime once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Describe in one instruction when a deal stage update should start DeskTime tracking.
- 4Pick the HubSpot Deal Stage Updated trigger and choose where run reports go.
- 5Test with one real deal stage update and check the DeskTime result.
Questions about this workflow
Can it start tracking for every stage change?
The selected trigger is a deal stage update. State the stage-related outcome you want in the instruction, and confirm the test behaves as expected.
What project or task will DeskTime start?
The Start Project Task action requires a specified project and optional task. Supply the needed project and task context in your instruction or existing setup; do not assume the trigger provides values it does not.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Hubspot to Desktime. A trigger fires from one place; an action lands in another.
Hubspot triggers
Desktime actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Account Details
Tool to retrieve detailed information about the authenticated user's company account. use after confirming the api key is valid to fetch company name, work settings, account timezone, and timestamp.
Contact Created Trigger
Contact Created Trigger
Get All Company Employees
Tool to list all employees in the company, including their roles and statuses. use after confirming valid credentials to fetch the organization’s roster.
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Get Employee Data
Tool to fetch data for all employees within the company. use after verifying the api key is valid.
Get Employee Projects
Tool to retrieve information about projects assigned to employees, including project names, durations, and statuses. use when you need to fetch per-employee project tracking data for a specific date.
Get Employee Projects and Apps
Tool to retrieve an employee's tracked projects and application usage. use when you need combined project/app time data for a given employee and date (defaults to current user and today). example: "get projects and apps for employee 711867 on 2025-07-28."
Get Projects List
Tool to retrieve all active projects for the company, including related tasks. use when you need projects overview after authentication.
Ping DeskTime API
Tool to check the api's availability and confirm the service is operational. use when you need to verify that the desktime api is reachable and responsive.
Connect any two apps with Notis in the middle.
Hubspot and Desktime, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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