Know DeskTime is reachable before follow-up work starts
A new contact can kick off a chain of work. Check DeskTime availability at that moment and send the result to your chosen Notis report channel.
Trigger
Contact Created Trigger
Contact Created Trigger
Action
Ping DeskTime API
Tool to check the api's availability and confirm the service is operational. use when you need to verify that the desktime api is reachable and responsive.
Why this helps
It is frustrating to discover a time-tracking service issue only after work has started and records are missing.
- Surface whether the DeskTime API responds when a contact arrives.
- Put the availability result in the run report channel.
- Catch connectivity issues closer to the start of follow-up work.
Setup
Build it in a few focused steps.
- 1Connect HubSpot and DeskTime once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Describe in one instruction that DeskTime availability should be checked when a contact is created.
- 4Pick the HubSpot Contact Created trigger and choose where run reports go.
- 5Test with one real contact and review the ping result in the run report.
Questions about this workflow
Does a successful ping confirm that project tracking is configured?
No. The Ping DeskTime API action checks availability and responsiveness. It does not confirm a particular project or task is ready.
Can this check happen without a new contact?
This workflow uses the listed HubSpot Contact Created trigger. Notis also supports native triggers, but this package describes the contact-based option.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Hubspot to Desktime. A trigger fires from one place; an action lands in another.
Hubspot triggers
Desktime actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Account Details
Tool to retrieve detailed information about the authenticated user's company account. use after confirming the api key is valid to fetch company name, work settings, account timezone, and timestamp.
Contact Created Trigger
Contact Created Trigger
Get All Company Employees
Tool to list all employees in the company, including their roles and statuses. use after confirming valid credentials to fetch the organization’s roster.
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Get Employee Data
Tool to fetch data for all employees within the company. use after verifying the api key is valid.
Get Employee Projects
Tool to retrieve information about projects assigned to employees, including project names, durations, and statuses. use when you need to fetch per-employee project tracking data for a specific date.
Get Employee Projects and Apps
Tool to retrieve an employee's tracked projects and application usage. use when you need combined project/app time data for a given employee and date (defaults to current user and today). example: "get projects and apps for employee 711867 on 2025-07-28."
Get Projects List
Tool to retrieve all active projects for the company, including related tasks. use when you need projects overview after authentication.
Ping DeskTime API
Tool to check the api's availability and confirm the service is operational. use when you need to verify that the desktime api is reachable and responsive.
Connect any two apps with Notis in the middle.
Hubspot and Desktime, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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