Turn new contact recordings into transcripts
When a new contact arrives with a recording link, let Notis send it to Castingwords so the conversation is ready to review.
Trigger
Contact Created Trigger
Contact Created Trigger
Action
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
Why this helps
Call recordings can sit untouched when starting a transcription means another manual task.
- Start transcription from the contact creation event.
- Reduce manual follow-up between your CRM and transcription queue.
- Keep call review moving while you handle other work.
Setup
Build it in a few focused steps.
- 1Connect HubSpot and Castingwords once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to order a Castingwords transcript for the audio or video URL included with a new contact.
- 4Pick the HubSpot Contact Created trigger and choose where run reports go.
- 5Test with one real contact that has an accessible recording URL.
Questions about this workflow
What does the contact need to include?
The contact event or associated data must provide an accessible audio or video URL. Notis cannot transcribe a recording that HubSpot does not expose.
Does this create a transcript inside HubSpot?
This workflow starts a Castingwords order. It does not claim to write the finished transcript back into HubSpot.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Hubspot to Castingwords. A trigger fires from one place; an action lands in another.
Hubspot triggers
Castingwords actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel and Refund Audio File
Tool to cancel an ordered audio file and issue a refund if applicable. use when no transcription work has been done on the file (pre-processing, audio processing, error states).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Prepay Balance
Tool to retrieve the current prepay balance for the account. use when you need to check available funds before placing new transcription orders.
Contact Created Trigger
Contact Created Trigger
Get registered webhook URL
Tool to retrieve the currently registered webhook url for account notifications. use when you need to verify your webhook setup.
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
Order Upgrades
Tool to order an upgrade for a specific audio file. use after transcription is complete to add items like timestamps or extra editing. example: 'order timestamps for file 12345'.
Register Webhook
Tool to register a webhook url to receive transcript completion notifications. use when you want castingwords to post transcript-complete events to your service endpoint.
List Available SKUs
Tool to retrieve list of available skus. use when you need to know available services and pricing before placing an order.
Test Webhook Call
Tool to request a test webhook call for a specific event type. use after registering a webhook url to ensure webhook notifications are functioning properly.
Connect any two apps with Notis in the middle.
Hubspot and Castingwords, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Castingwords.