Keep a scheduled conversation from slipping through
When a new contact is tied to a real scheduled meeting, ask Notis to send the reminder through Calendarhero.
Trigger
Contact Created Trigger
Contact Created Trigger
Action
Send Reminder
Tool to send a reminder to a contact about their scheduled meeting. use after confirming the meeting task id to notify participants.
Why this helps
A meeting can be arranged, then forgotten when reminders require another manual step across tools.
- Reduce manual reminder follow-through for a scheduled meeting.
- Keep reminders tied to a confirmed Calendarhero meeting task.
- Avoid sending a reminder when meeting details are not established.
Setup
Build it in a few focused steps.
- 1Connect HubSpot and Calendarhero once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name the reminder workflow.
- 3Tell Notis to send a reminder only when the contact's scheduled meeting task id and reminder intent are confirmed in context.
- 4Choose the HubSpot Contact Created trigger and select the report channel.
- 5Test with one real contact associated with a confirmed meeting and review the outcome.
Questions about this workflow
Does creating a HubSpot contact provide the Calendarhero meeting task id?
The event description does not guarantee that it does. The reminder action requires a confirmed meeting task id, so provide it in context or have Notis report that it is unavailable.
Will a reminder be sent for every new contact?
It should only be used when a relevant scheduled meeting and task id are confirmed. A new contact by itself is not evidence of a meeting.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Hubspot to Calendarhero. A trigger fires from one place; an action lands in another.
Hubspot triggers
Calendarhero actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Calendar Connection
Tool to add a calendar integration to a user's account. use after gathering provider credentials.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact. use after confirming contact details before making the api call.
Contact Created Trigger
Contact Created Trigger
Create Meeting Request V2
Tool to create a new meeting request in calendarhero. use when scheduling a meeting with participants, time range, and additional details.
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Fetch Contact
Fetch contact
Fetch Meeting Details
Tool to fetch details for meetings within a specified timeframe. use this after user provides start and end datetimes in iso8601.
Fetch User Profile
Tool to fetch the profile details of the authenticated user. use after obtaining a valid access token.
List Meetings
Tool to retrieve the user's meetings within a specified timeframe. use after confirming date range to fetch raw calendar data.
List Meeting Templates
Tool to list all meeting templates available for quick scheduling. use after authenticating and when you need to retrieve available templates before scheduling.
Connect any two apps with Notis in the middle.
Hubspot and Calendarhero, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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