Keep the right Apollo contacts moving with the deal
When deal progress signals a change, ask Notis to update the stages of the relevant Apollo contacts.
Trigger
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Action
Update contact stage
Updates the stage for one or more existing contacts in apollo.io to a new valid contact stage, useful for managing sales funnel progression.
Why this helps
Contact stages can fall behind an active opportunity when updates depend on memory.
- Keep identified contact stages current
- Reduce repetitive CRM updates
- Tie contact stage changes to deal movement
Setup
Build it in a few focused steps.
- 1Connect HubSpot and Apollo once in the Notis portal.
- 2Create an automation and describe which contacts should advance and to what stage.
- 3Ask Notis to update the identified Apollo contact IDs to a valid contact stage when a HubSpot deal changes stage.
- 4Pick the HubSpot Deal Stage Updated trigger and select a report destination.
- 5Test with one real deal and valid Apollo contact and stage IDs.
Questions about this workflow
Can this infer which Apollo contacts are associated with the deal?
Only when enough identifying information is available. The HubSpot event details listed here do not guarantee Apollo contact IDs.
How do I confirm valid contact stages?
Apollo provides a separate action to list contact stages. Use the valid stage ID when prompting the update.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Hubspot to Apollo. A trigger fires from one place; an action lands in another.
Hubspot triggers
Apollo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Contacts to Sequence
Adds contacts to a specified apollo email sequence by initiating an asynchronous background job and returning its details.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Bulk organization enrichment
Enriches data for up to 10 organizations simultaneously by providing a list of their base company domains (e.g., 'apollo.io', not 'www.apollo.io').
Contact Created Trigger
Contact Created Trigger
Bulk people enrichment
Use to enrich multiple person profiles simultaneously with comprehensive data from apollo's database.
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Bulk update account stage
Bulk updates the stage for specified existing apollo.io accounts, moving them to a valid new account stage.
Create an Apollo account
Creates a new account in apollo.io; a new record is created even if a similar account exists, and provided `owner id` or `account stage id` must be valid existing ids.
Create Apollo contact
Creates a new contact in apollo.io; use `account id` to link to an organization and `contact stage id` for sales stage, noting that apollo does not perform automatic deduplication.
Create Apollo deal
Creates a new sales opportunity (deal) in apollo.io; all provided ids (`owner id`, `account id`, `opportunity stage id`) must be valid existing apollo identifiers.
Create Apollo Task
Creates a distinct apollo.io task for each contact id in contact ids, assigning them to user id; this action is not for free plan users and repeated calls create duplicate tasks.
Connect any two apps with Notis in the middle.
Hubspot and Apollo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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