Keep a clear view of Apollo stages when HubSpot deals move
See the stages available in Apollo when a HubSpot deal changes, and keep pipeline decisions grounded in your account's setup.
Trigger
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Action
Get opportunity stages
Retrieves all configured opportunity (deal) stages from the apollo.io account.
Why this helps
Teams can lose time checking which Apollo opportunity stages are configured when a deal moves through a separate CRM.
- Retrieve configured Apollo opportunity stages on a relevant event
- Support consistent pipeline decisions
- Reduce app switching during a stage review
Setup
Build it in a few focused steps.
- 1Connect HubSpot and Apollo once in the Notis portal.
- 2Create an automation and describe the review outcome you want.
- 3Ask Notis to retrieve Apollo opportunity stages and report them when a HubSpot deal stage changes.
- 4Pick the HubSpot Deal Stage Updated trigger and choose where run reports should go.
- 5Test with one real deal stage update.
Questions about this workflow
Does this update an Apollo deal?
No. It retrieves the configured opportunity stages. Updating an Apollo deal requires an existing opportunity ID and a separate action.
Does the HubSpot stage name automatically match an Apollo stage?
No mapping is guaranteed. Review the stage names and decide how your pipelines should correspond.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Hubspot to Apollo. A trigger fires from one place; an action lands in another.
Hubspot triggers
Apollo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Contacts to Sequence
Adds contacts to a specified apollo email sequence by initiating an asynchronous background job and returning its details.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Bulk organization enrichment
Enriches data for up to 10 organizations simultaneously by providing a list of their base company domains (e.g., 'apollo.io', not 'www.apollo.io').
Contact Created Trigger
Contact Created Trigger
Bulk people enrichment
Use to enrich multiple person profiles simultaneously with comprehensive data from apollo's database.
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Bulk update account stage
Bulk updates the stage for specified existing apollo.io accounts, moving them to a valid new account stage.
Create an Apollo account
Creates a new account in apollo.io; a new record is created even if a similar account exists, and provided `owner id` or `account stage id` must be valid existing ids.
Create Apollo contact
Creates a new contact in apollo.io; use `account id` to link to an organization and `contact stage id` for sales stage, noting that apollo does not perform automatic deduplication.
Create Apollo deal
Creates a new sales opportunity (deal) in apollo.io; all provided ids (`owner id`, `account id`, `opportunity stage id`) must be valid existing apollo identifiers.
Create Apollo Task
Creates a distinct apollo.io task for each contact id in contact ids, assigning them to user id; this action is not for free plan users and repeated calls create duplicate tasks.
Connect any two apps with Notis in the middle.
Hubspot and Apollo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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