See which Algolia indices are available as contacts arrive
Notis can list your Algolia indices after a new HubSpot contact is created, making index names and metadata easier to review.
Trigger
Contact Created Trigger
Contact Created Trigger
Action
List Indices
Tool to list all indices and their metadata. use when you need to retrieve index names, sizes, and state before performing operations that depend on index properties.
Why this helps
When several indices serve different internal tools, it can be hard to remember which ones exist and what is ready for use.
- Retrieve available index names and metadata from a CRM event.
- Make index inventory easier to check without a separate tool session.
- Provide useful context before deciding on index operations.
Setup
Build it in a few focused steps.
- 1Connect HubSpot and Algolia once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to list Algolia indices and summarize their names and available metadata in the run report.
- 4Pick the HubSpot Contact Created trigger and choose where run reports go.
- 5Test with one real contact and confirm the report contains the expected index inventory.
Questions about this workflow
Does listing indices include every record?
No. List Indices returns index names and metadata. Browse Algolia Index is the action for retrieving records.
Can the report decide which index to use?
It can summarize the returned inventory, but any choice should follow criteria you provide.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Hubspot to Algolia. A trigger fires from one place; an action lands in another.
Hubspot triggers
Algolia actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add AB Test
Tool to create an ab test comparing search performance between two variants. use to test different index configurations or search parameters and measure impact on click-through and conversion rates.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Browse Algolia Index
Tool to retrieve all records from an index. use when you need to export or iterate through an entire index dataset.
Contact Created Trigger
Contact Created Trigger
Clear Objects
Tool to clear records of an index without affecting settings. use when you need to completely wipe all objects (e.g., after a bulk reindex) while preserving index configuration.
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Clear Rules
Tool to delete all rules in an index. use when you need to wipe all rules before re-creating them. use after confirming no critical rules require retention.
Clicked Object IDs
Tool to send a click event to algolia to capture clicked items. use immediately after a user click outside of search contexts to report click events.
Clicked Object IDs After Search
Tool to send a click event after a search response. use when you want to report which items a user clicked in search results.
Converted Object IDs
Tool to send a conversion event for items outside of search context. use when tracking conversions on category pages or external flows unrelated to algolia search.
Copy Index
Tool to copy the specified index to a new index. use when you need to duplicate an existing index including records, settings, synonyms, and rules after confirming source and destination names.
Connect any two apps with Notis in the middle.
Hubspot and Algolia, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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