Keep Intake Workspace Settings Up to Date
A new contact can prompt an update to a known Affinda workspace's settings when you specify the workspace and change.
Trigger
Contact Created Trigger
Contact Created Trigger
Action
Update Workspace
Tool to update specific fields of a workspace. use when you need to modify a workspace’s name, visibility, or document rejection policy after creation.
Why this helps
Workspace policy and visibility settings can become inconsistent as intake needs change.
- Prompt workspace maintenance from a contact event.
- Update supported workspace details with a clear instruction.
- Reduce the chance that a settings change is forgotten.
Setup
Build it in a few focused steps.
- 1Connect HubSpot and Affinda once in the Notis portal.
- 2Create an automation in Automations, New Automation, or tell Notis to create it from any channel.
- 3In one instruction, ask Notis to update a workspace id you provide and describe the name, visibility, or rejection policy change.
- 4Pick the HubSpot Contact Created trigger and choose where run reports go.
- 5Test with one contact event and the intended workspace id.
Questions about this workflow
Does this create a new workspace?
No. Update Workspace modifies an existing workspace. Creating a workspace requires a different action and organization context.
Can it update workspace settings not listed here?
The action description names workspace name, visibility, and document rejection policy. Keep the request within those supported settings.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Hubspot to Affinda. A trigger fires from one place; an action lands in another.
Hubspot triggers
Affinda actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Batch Update Annotations
Tool to update multiple annotations in one request. use when you need to modify parsed values or other fields across many annotations at once.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Collection
Tool to create a new collection. use after you have a valid workspace id and want to group documents by a specific extractor within that workspace.
Contact Created Trigger
Contact Created Trigger
Create Document
Tool to upload a new document for parsing. use when you have the document file or a public url and need to extract structured data immediately.
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Create Organization
Tool to create a new organization. use when you have a unique organization name and want to group resources under it.
Create RESTHook Subscription
Tool to create a new resthook subscription. use after confirming your webhook endpoint is ready to receive document event notifications.
Create Tag
Tool to create a new tag. use when you need to label documents in a specific workspace.
Create Validation Result
Tool to create a validation result. use when recording validation outcomes for a document after parsing.
Create Workspace
Tool to create a new workspace. use when you need to programmatically create a workspace container within an organization.
Connect any two apps with Notis in the middle.
Hubspot and Affinda, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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