Create an access review when a Drive file is shared
New access to important files can require a quick check. Notis can create a Jira review issue when a Drive file or folder gets shared.
Trigger
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Action
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Why this helps
A file receives new sharing access, but the team has no reliable follow-up to review whether it was intended.
- Make newly granted file access visible as tracked work.
- Include available file and permission context for review.
- Avoid relying on someone to remember to create a follow-up.
Setup
Build it in a few focused steps.
- 1Connect Google Super and Jira once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for shared file review.
- 3Tell Notis what files need review and to create an issue with the available sharing details when new permissions are granted.
- 4Choose the file shared trigger, select a report channel, and test with a real permission change.
Questions about this workflow
Does the trigger provide permission details?
It detects newly granted sharing permissions and includes the file's current permission set. Ask Notis to include the relevant available details in the Jira issue.
Can this monitor a folder as well as files?
The trigger supports files and folders. Choose the relevant monitoring scope when setting up the trigger.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Super to Jira. A trigger fires from one place; an action lands in another.
Google Super triggers
Jira actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Attachment
Uploads and attaches a file to a jira issue.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Link Issues
Links two jira issues using a specified link type with optional comment.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Google Super and Jira, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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