Create an approval task when a template is complete
Once a document is filled in, someone still needs to review it. Notis can create the Jira approval task as soon as the configured placeholder is gone.
Trigger
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Action
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Why this helps
Completed templates sit in Drive waiting for someone to notice they are ready for review.
- Start the review step as soon as the document is filled.
- Give reviewers a Jira issue with useful document context.
- Avoid checking completed templates manually.
Setup
Build it in a few focused steps.
- 1Connect Google Super and Jira once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for completed document review.
- 3Tell Notis what review is needed and what context from the filled document to include in a Jira issue.
- 4Choose the document placeholder filled trigger, set a report channel, and test with one real completed document.
Questions about this workflow
What indicates the document is filled?
The trigger fires when a configured placeholder pattern that was present in the document is no longer found.
Can the Jira issue include a review checklist?
Yes. Include the review steps you want in your instruction for the issue description.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Super to Jira. A trigger fires from one place; an action lands in another.
Google Super triggers
Jira actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Attachment
Uploads and attaches a file to a jira issue.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Link Issues
Links two jira issues using a specified link type with optional comment.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Google Super and Jira, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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