Route completed Docs to a reviewer
Move a filled-in document to review without remembering a separate sharing step.
Trigger
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Action
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Why this helps
A completed template can sit untouched because sharing it for review is easy to forget.
- Start review when the configured placeholder is gone.
- Reduce manual handoffs for completed templates.
- Keep the sharing step attached to document completion.
Setup
Build it in a few focused steps.
- 1Connect Google Super and Google Drive once in the Notis portal.
- 2Create an automation from Automations, New Automation, and give it a name.
- 3Tell Notis to grant the specified reviewer access to the monitored Doc when its configured placeholder is no longer present.
- 4Choose Document Placeholder Filled as the trigger and select where run reports should go.
- 5Test with one real document after filling its placeholder and confirm the reviewer has access.
Questions about this workflow
Does this trigger work for every Doc?
The event monitors a specific Google Doc and a configured placeholder pattern. Set up the trigger for the document and token you intend to monitor.
Can I choose the reviewer's access level?
Include the intended reviewer and role in your instruction. The sharing action supports granting a specified role to a user, group, domain, or anyone.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Super to Google Drive. A trigger fires from one place; an action lands in another.
Google Super triggers
Google Drive actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Google Super and Google Drive, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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