Keep expense review feedback with the Coupa report
Capture expense concerns in a sheet, then keep the review note with the Coupa report where the team can act on it.
Trigger
New Rows in Google Sheet
Simple polling trigger that monitors Google Sheets for new rows. Detects when new rows are added and returns the complete row data. Perfect for triggering any workflow based on new sheet entries.
Action
Add Comment to Expense Report
Tool to add a comment to an expense report. Use when you need to add notes or feedback to an existing expense report.
Why this helps
Review notes can get lost in a spreadsheet while the expense report waits in Coupa.
- Keep review context beside the expense report.
- Reduce copy and paste between Sheets and Coupa.
- Make follow-up easier to track.
Setup
Build it in a few focused steps.
- 1Connect Google Sheets and Coupa once in the Notis portal.
- 2Create an automation in Automations, New Automation, or tell Notis to create it from your usual channel.
- 3In one instruction, tell Notis to find the Coupa expense report identified in each new row and add the row's review note as a comment.
- 4Pick the New Rows in Google Sheet trigger and choose where run reports should go.
- 5Test with one real review row and confirm the comment appears on the intended report.
Questions about this workflow
What should a review row include?
Include enough information for Notis to identify the Coupa expense report and the review note to add. Agree on a reliable identifier in your sheet.
Does this approve or reject the report?
No. This workflow adds a comment using Coupa's Add Comment to Expense Report action.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Sheets to Coupa. A trigger fires from one place; an action lands in another.
Google Sheets triggers
Coupa actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Abandon Invoice
Tool to abandon an invoice. Use when an invoice is invalid and needs to be abandoned. Invoice once abandoned cannot be reversed.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Account
Tool to create a Coupa account. Use when you need to provision a new general ledger account with a specific chart-of-accounts type and code segments.
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
List Accounts
Tool to list accounts from Coupa. Use when you need to retrieve account IDs and codes with optional filters and pagination.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Get Recent Accounts
Tool to retrieve recently accessed accounts from Coupa. Use when you need to view accounts that the user has recently interacted with.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Get Account
Tool to retrieve a specific account by ID. Use when you need detailed account information including segments, type, and status.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Update Account
Tool to update an existing Coupa account. Use when you need to modify account information including account type, activation status, code segments, and display name.
Developer Metadata Changed
Triggers when developer metadata entries change (new/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
List Account Types
Tool to list account types in Coupa. Use when you need account type IDs and names for account creation.
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Get Account Type
Tool to retrieve a specific account type by ID. Use when you need detailed information about a chart of accounts.
Connect any two apps with Notis in the middle.
Google Sheets and Coupa, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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