Use a spreadsheet match to prompt Canvas enrollment
A new spreadsheet that matches your saved search can start an enrollment workflow when the necessary Canvas details are supplied.
Trigger
Spreadsheet Search Match
Triggers when a new spreadsheet appears that matches a saved search. This trigger uses snapshot-based diffing to detect when spreadsheets matching the search criteria are newly created or become visible to the user.
Action
Create enrollment
Enrolls a user in a canvas course with a specified role and status; `associated user id` is required if `enrollment type` is 'observerenrollment'.
Why this helps
Course enrollment can be delayed when spreadsheet discovery and Canvas administration happen in separate workflows.
- Start an enrollment workflow when a relevant spreadsheet becomes visible.
- Reduce manual handoff from spreadsheet discovery to course administration.
- Keep the requested course, user, role, and status together in your instruction.
Setup
Build it in a few focused steps.
- 1Connect Google Sheets and Canvas once in the Notis portal.
- 2Create an automation and describe the saved-search result that matters plus the user, course, enrollment role, and status.
- 3Pick Spreadsheet Search Match as the trigger and choose where run reports should go.
- 4Test with one real matching spreadsheet and review the enrollment.
Questions about this workflow
What causes the trigger to fire?
It detects spreadsheets newly created or newly visible to the user that match a saved search.
What information is needed for enrollment?
Your instruction must provide enough information to identify the user and course and specify the enrollment role and status. Observer enrollment also requires an associated user ID.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Sheets to Canvas. A trigger fires from one place; an action lands in another.
Google Sheets triggers
Canvas actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create account notification
Creates a global notification within a canvas account, ensuring `end at` is after `start at` and any specified `notification roles` are valid.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create appointment group
Creates a new appointment group in canvas for schedulable time slots within specified course or group contexts.
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Create an assignment
Creates a new assignment within a specified course in canvas lms.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Create assignment override
Creates an assignment override to adjust due/unlock/lock dates for an assignment in a course, targeting specific students (requires `title`), a group, or a course section; at least one target (`student ids`, `group id`, or `course section id`) is required.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Create Calendar Event
Creates a calendar event with options for recurrence (finite `rrule` series only), section-specific timings, and blackout dates within a specified context.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Create communication channel
Creates a new communication channel (e.g., email, sms, push) for an existing canvas user to receive notifications.
Developer Metadata Changed
Triggers when developer metadata entries change (new/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Create content share
Shares a canvas content item to specified users, if the sender has necessary permissions and receiver ids are valid.
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Create conversation
Use to send messages in canvas by creating a new conversation or adding to an existing one; an existing conversation with the same recipients (and matching scope/filter, if specified) may be reused unless `force new` is true.
Connect any two apps with Notis in the middle.
Google Sheets and Canvas, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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