Keep document metadata aligned with your table
When your table's columns or inferred types change, create a Box template that supports the document details your team now tracks.
Trigger
Table Schema Changed
Polling trigger that detects when a table's schema changes in Google Sheets. Monitors columns added/removed/renamed and inferred type/format changes. Uses snapshot-based diffing to compare schemas between polls.
Action
Create metadata template
Creates a new metadata template that can be applied to files and folders.
Why this helps
Tracking fields evolve in Sheets, while document metadata can fall behind and become harder to use consistently.
- Notice when the table's structure changes.
- Create a template that reflects the fields your document process needs.
- Reduce mismatch between operational records and file details.
Setup
Build it in a few focused steps.
- 1Connect Google Sheets and Box once in the Notis portal.
- 2Create an automation from Automations, New Automation, or tell Notis what you want in plain language.
- 3In one instruction, ask Notis to create a Box metadata template based on the table schema change, naming the fields and types to include.
- 4Pick Table Schema Changed as the trigger and select the table in its trigger settings.
- 5Choose a report channel, then test with one real schema change.
Questions about this workflow
Does this automatically copy every table column into Box?
The schema trigger detects changes to columns and inferred types. Describe which fields should appear in the template and how they should be named.
Can a template be created if one already exists?
The action creates a metadata template. Your instruction should explain when a new template is appropriate; the trigger itself does not decide that.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Sheets to Box. A trigger fires from one place; an action lands in another.
Google Sheets triggers
Box actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add classification to file
Adds a classification to a file by specifying the label of the classification to add. this api can also be called by including the enterprise id in the url explicitly, for example `/files/:id//enterprise 12345/securityclassification-6vmvochwuwo`.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add classification to folder
Adds a classification to a folder by specifying the label of the classification to add. this api can also be called by including the enterprise id in the url explicitly, for example `/folders/:id/enterprise 12345/securityclassification-6vmvochwuwo`.
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Add domain to list of allowed collaboration domains
Creates a new entry in the list of allowed domains to allow collaboration for.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Add initial classifications
When an enterprise does not yet have any classifications, this api call initializes the classification template with an initial set of classifications. if an enterprise already has a classification, the template will already exist and instead an api call should be made to add additional classifications.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Add or update user avatar
Adds or updates a user avatar.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Add shared link to file
Adds a shared link to a file.
Developer Metadata Changed
Triggers when developer metadata entries change (new/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Add shared link to folder
Adds a shared link to a folder.
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Add shared link to web link
Adds a shared link to a web link.
Connect any two apps with Notis in the middle.
Google Sheets and Box, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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