Carry file intake details into Box
Record intake once in Sheets, then have Notis apply the relevant details to the Box file named in the row.
Trigger
New Rows in Google Sheet
Simple polling trigger that monitors Google Sheets for new rows. Detects when new rows are added and returns the complete row data. Perfect for triggering any workflow based on new sheet entries.
Action
Create metadata instance on file
Applies an instance of a metadata template to a file. in most cases only values that are present in the metadata template will be accepted, except for the `global.properties` template which accepts any key-value pair.
Why this helps
File intake details live in a spreadsheet while the corresponding Box file remains hard to search or understand.
- Keep intake details with the Box file they describe.
- Make files easier to identify using metadata supported by your template.
- Reduce repeated data entry across tools.
Setup
Build it in a few focused steps.
- 1Connect Google Sheets and Box once in the Notis portal.
- 2Create an automation from Automations, New Automation, or tell Notis what you want in plain language.
- 3In one instruction, ask Notis to apply the new row's intake details to its referenced Box file using an existing metadata template.
- 4Pick New Rows in Google Sheet as the trigger.
- 5Choose a report channel, then test with one real row that references a Box file.
Questions about this workflow
What does the Box file need for this to work?
The row needs to identify the intended Box file, and the values you want to apply must fit an existing metadata template.
Does this create a metadata template?
No. This workflow applies a metadata instance to a file. A suitable template must already exist.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Sheets to Box. A trigger fires from one place; an action lands in another.
Google Sheets triggers
Box actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add classification to file
Adds a classification to a file by specifying the label of the classification to add. this api can also be called by including the enterprise id in the url explicitly, for example `/files/:id//enterprise 12345/securityclassification-6vmvochwuwo`.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add classification to folder
Adds a classification to a folder by specifying the label of the classification to add. this api can also be called by including the enterprise id in the url explicitly, for example `/folders/:id/enterprise 12345/securityclassification-6vmvochwuwo`.
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Add domain to list of allowed collaboration domains
Creates a new entry in the list of allowed domains to allow collaboration for.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Add initial classifications
When an enterprise does not yet have any classifications, this api call initializes the classification template with an initial set of classifications. if an enterprise already has a classification, the template will already exist and instead an api call should be made to add additional classifications.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Add or update user avatar
Adds or updates a user avatar.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Add shared link to file
Adds a shared link to a file.
Developer Metadata Changed
Triggers when developer metadata entries change (new/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Add shared link to folder
Adds a shared link to a folder.
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Add shared link to web link
Adds a shared link to a web link.
Connect any two apps with Notis in the middle.
Google Sheets and Box, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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