Move user onboarding from Sheets to Beaconstac
Capture an onboarding request in Sheets and have Notis create the Beaconstac user.
Trigger
New Rows in Google Sheet
Simple polling trigger that monitors Google Sheets for new rows. Detects when new rows are added and returns the complete row data. Perfect for triggering any workflow based on new sheet entries.
Action
Create User
Tool to create a new user. use when onboarding a new user under your organization (reseller plan and above).
Why this helps
New user requests can wait while someone manually transfers intake details into Beaconstac.
- Start user setup when a new intake row is detected.
- Reduce repeated transcription of user details.
- Keep onboarding requests connected to the spreadsheet workflow.
Setup
Build it in a few focused steps.
- 1Connect Google Sheets and Beaconstac once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Describe in one instruction how to create a Beaconstac user from each new intake row.
- 4Pick the New Rows in Google Sheet trigger and choose where run reports go.
- 5Test with one real onboarding row.
Questions about this workflow
Is user creation available on every Beaconstac plan?
The listed action is for onboarding a user under an organization on reseller plan and above.
Does the workflow invite or configure access beyond user creation?
The available action creates a user. Further account steps depend on Beaconstac capabilities outside this workflow.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Sheets to Beaconstac. A trigger fires from one place; an action lands in another.
Google Sheets triggers
Beaconstac actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Place
Tool to create a new place for location-based assets. use when you need to register a new physical place under an organization.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create QR Template
Tool to create a new qr code template. use when you need reusable design presets for qr codes.
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Create Tag
Tool to create a new tag for organizing qr codes and other objects. use when you need to categorize qr codes under a specific organization.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Create User
Tool to create a new user. use when onboarding a new user under your organization (reseller plan and above).
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Delete QR Code
Tool to delete a qr code by its id. use when you need to remove an existing qr code after validation.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Delete QR Code Template
Tool to delete a qr code template by its id. use when you need to permanently remove a qr code template that is no longer needed.
Developer Metadata Changed
Triggers when developer metadata entries change (new/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Delete Tag
Tool to delete a tag by its id. use when you need to remove an existing tag after validation.
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
List Bulk QR Code Collections
Tool to list bulk qr code collections. use when you need to filter, search, or order your bulk qr code collections.
Connect any two apps with Notis in the middle.
Google Sheets and Beaconstac, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Beaconstac.