Reduce PDF file size after a tracked change
When a change in your watched range signals that a document is ready, have Notis send the existing PDF for optimization.
Trigger
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Action
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Why this helps
Large PDFs slow down sharing and create another manual cleanup task after a spreadsheet update.
- Start optimization when a monitored range changes.
- Use Api2pdf to reduce the size of an existing PDF.
- Keep the action tied to a spreadsheet event.
Setup
Build it in a few focused steps.
- 1Connect Google Sheets and Api2pdf once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Describe in one instruction which existing PDF to optimize when the watched range changes.
- 4Pick the Cell Range Values Changed trigger and choose where run reports go.
- 5Test with one real range change and a PDF available to Api2pdf.
Questions about this workflow
Does the trigger detect every spreadsheet change?
It monitors the specific A1 range selected for the trigger and fires when values in that range change.
Does this make a PDF from the changed cells?
No. The Api2pdf action optimizes an existing PDF; it does not convert spreadsheet cells into a document.
Can I choose the report destination?
Yes. Choose where run reports go when creating the automation.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Sheets to Api2pdf. A trigger fires from one place; an action lands in another.
Google Sheets triggers
Api2pdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
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Delete PDF
Tool to delete a previously generated pdf. use when you need to immediately remove a pdf by its response id.
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Extract PDF Pages
Tool to extract specific pages from a pdf document. use when you need only certain pages from a larger pdf file.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
LibreOffice PDF to HTML
Tool to convert a pdf document to html using libreoffice. use when you need html output of a pdf file (experimental; images may be excluded).
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
LibreOffice Thumbnail
Tool to generate a thumbnail image of a document using libreoffice. use when you need a quick visual preview of a pdf or office file's first page.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Merge PDFs
Tool to merge multiple pdf documents into a single pdf. use when you need to concatenate several pdfs on the server-side.
Developer Metadata Changed
Triggers when developer metadata entries change (new/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Reorder PDF Pages
Tool to reorder pages of a pdf document. use when you need to rearrange pages into a new order by specifying page indices.
Connect any two apps with Notis in the middle.
Google Sheets and Api2pdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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