Automatically Sync Team Members in Jira
Your team roster is always current. Notis syncs Jira users on a schedule so you know who's active and available.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Get All Users
Retrieves all users from the jira instance including active, inactive, and other user states with pagination support.
Why this helps
Team membership in Jira drifts out of sync with reality. People who left are still listed, and new team members lack proper access or visibility.
- Regular team roster updates
- Clear visibility into active users
- Catch deprovisioned accounts and inactive members
- Ensure new team members are properly added
- Reduce access control issues
Setup
Build it in a few focused steps.
- 1Connect Notis and Jira.
- 2Create a scheduled automation: 'Every [week/month], get all active users from Jira and report them to Slack or email.'
- 3Notis retrieves the current roster and formats it as a report.
- 4Review the report for any discrepancies (missing people, inactive accounts), then update Jira access as needed.
Questions about this workflow
Can I filter to specific projects or groups?
Yes. For example: 'Get all users in the Engineering project' or 'users with the Product Team label.'
What if someone should no longer have access?
Notis flags inactive accounts or people who left in the report. You can then deactivate them in Jira manually, or ask Notis to do it.
Can I see which projects each user can access?
Yes. The report can include per-user project permissions and role assignments.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Jira. A trigger fires from one place; an action lands in another.
Google Drive triggers
Jira actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Attachment
Uploads and attaches a file to a jira issue.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
File Created
Triggers when a new file is created in Google Drive.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Link Issues
Links two jira issues using a specified link type with optional comment.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Google Drive and Jira, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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