Reserve capacity when client files land
New client work just arrived. Notis blocks capacity time—so you can handle it promptly without overcommitting.
Trigger
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Action
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Why this helps
New client files appear without capacity planning, so you accept work faster than you can deliver, creating a backlog.
- Capacity automatically blocked when client work lands
- Prevents overcommitment
- Improves on-time delivery visibility
- Reduces stress from hidden backlogs
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Google Calendar.
- 2Create an automation: ask Notis 'When a new file matching "client work" appears in Drive, block 2 hours on my calendar to process it.'
- 3Select 'New File Matching Query' as the trigger and define your query (e.g., files in client folders or named 'client-').
- 4Set your calendar and capacity duration (typically 1-2 hours).
- 5Configure the notification channel for alerts.
- 6Test by creating a test file in your client folder and verifying the capacity block appears.
Questions about this workflow
Can I adjust the capacity block based on file size or type?
Basic automation blocks the same duration for all matches. For complexity (e.g., longer for designs, shorter for emails), you can create multiple automations with different queries and durations.
What if I'm already at capacity when a client file lands?
Notis still creates the block, giving you visibility into overcommitment. You can then negotiate deadlines with the client or deprioritize other work.
Can I exclude certain client files from blocking capacity?
Yes, refine your query to exclude less urgent files (e.g., 'client work BUT NOT 'feedback'').
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Google Calendar. A trigger fires from one place; an action lands in another.
Google Drive triggers
Google Calendar actions
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
File Created
Triggers when a new file is created in Google Drive.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Update Calendar
Updates metadata for a calendar.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Not just Google Drive and Google Calendar. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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